# accordance with the mandatory provisions of rules 254,255 and 259 of General Rules

- **Citation:** C.L.No. 39/Ve-65/Admn
- **Court:** Allahabad High Court
- **Decided:** 1990-03-01
- **Case number:** C.L.No. 39/Ve-65/Admn
- **Source:** https://unisonlegal.in/judgment/allahabad-high-court/accordance-with-the-mandatory-provisions-of-rules-254-255-and-259-of-general-162752
- **Pages:** 3

## Text

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to avoid recurrence of inconvenience caused to the Hon'ble Court due to bad
handwriting.
C.L.No. 39/Ve-65/Admn. (G) dated 26th August, 1988
Often the copies supplied by the subordinate courts do not contain either the
signature of the Head Copyist or the seal. Sometimes copies are being issued by the
courts directly and not through the Copying Department. Such practice not being in
accordance with the mandatory provisions of rules 254,255 and 259 of General Rules
(Civil) should be put to an end. Henceforth, the Copying Department should be directed
to be more careful in this respect and no copy should be issued unless it is properly
signed and sealed.
C.L.No. 67/Ve-65-Admn. (G) dated 22nd September, 1989
A strange practice seems to be developing in the subordinate courts of issuing
true copies of the order passed by the court by the Munsarim or clerk of the same court
which passes the order with the seal of the Munsarim and in some cases also the metal
seal of the court. Whereas according to rule 253 and 254 of the General Rules (Civil),
1957, Volume I, no one except the Head Copyist of the Copying Department of the
district is competent to issue a copy of any order passed by the Court, even otherwise
copies of the judicial record cannot be issued except by the Copying Department.

Henceforth no copy shall be issued except under the authority of the Head
Copyist of the judgeship under Copying Department and in case of any laches in this
behalf the person liable shall be dealt with severely.
G.L.No.29/A dated 1st August, 1929
Copyists shall put down the number of words on each copy they prepare.
G.L.No. 43 dated 10th August, 1934
The correct procedure for counting words in a copy is to count three or four lines
taken at random from a page in a prepared copy and then to strike an average per line.
Lines on the whole copy are then counted and multiplied by the average number of
words per line to represent the total number of words in a copy. The copyist who
prepares the copy is responsible for counting correctly and the Head Copyist should
verify some entries by checking a few copies at random.
G.L.No.6/A- 17(1) dated 1st November, 1935 as amended by
G.L.No.7/A-2 (1) dated 27th January 1936
The register of karguzari referred to in rule 268, Chapter X, General Rules
(Civil), 1957, should be submitted to the officer-in-charge of the Copying Department, or
to the presiding officer of the court by the head Copyist fortnightly or monthly as the
District Judge may direct.
(i)
Supply of copy through Electro Photostat copier
C.L.No. 24/VIIb-104/Admn. (G) dated March 1, 1990
I am directed to say that under the Modernization Scheme, one Electro Photostat
copier has been supplied to the Judgeships for the smooth functioning of the
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administration work in the judgeship and other allied matters in the field and with a view
to meet the expenses to be incurred on the maintenance and running cost of the said
Electro Photostat copier the Court has been pleased to issue the following directions in
this behalf:
1.
An applicant desirous to obtain a copy on urgent application under Rule
255 of the General Rules (Civil) on supplying the usual charges of urgent
copying fees, if he opts for a copy through the Electro Photostat copier, it
shall be given to him on additional payment of rupee one per page.
2.
The Applicant if desires to obtain a Photostat copy as above, he shall with
the application for copy enclose an application separately without stamps
requesting for urgent copy through Electro Photostat copier.
3.
The Head Copyist on receipt of such an application shall summon the
record and count the number of pages and direct the applicant desirous to
obtain a Photostat copy to deposit a sum equivalent to number of pages
calculated at the said rate and made an endorsement to this effect on the
application and shall return the same to the applicant for deposit of money
in the manner prescribed below.
4.
The applicant shall deposit the amount with the cashier who will maintain
a Receipt Book in triplicate of which two folio will be supplied to the
applicant, who in turn shall retain one foil with him and paste the other on
the book of that plain application which will be returned to the Head
Copyist and it shall form Part 1 of the original copying application.
5.
The Head Copyist shall maintain a Register in the following form so that a
proper account of the money received under this Head ―Income from
photo copier Machine‖ is maintained.
Register of Copies issued from the Photostat Copier
Sl.
No
Number of
Application
And date
Details
of
Record
Number
of Pages
required
Amount Deposited
@ Re.1/- per page with
receipt number and date
Signature of
Cashier with date
regarding receipt
Remarks
1
2
3
4
5
6
7

6.
The Cashier shall also maintain a Register in the following form to give an idea of
the income and expenditure under this Head:
Register of income and expenditure relating to the Electrostat Copier
Date
Opening
Balance
Income during the day,
 if any
Expenditure incurred
 if any
Closing
balance
Remarks
1
2
3
4
5

7.
The Cashier shall deposit the amount received every day in the Bank under the
account ―Income from the Electro Photo Stat Copier‖ on the next opening day.
The pass book with the Cashier and the Registers maintained by the Head
copyist, the Register must be placed before the District Judge or the Officer-inCharge to be nominated by him for the purpose once .............. preferably on
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Monday and the District Judge or the Officer-in-Charge after checking the same
shall put his signatures in the remarks column of the Register.
8.
The amount is to be deposited in the account opened by the District Judge
specifically for this purpose in the above ―Head‖.
9.
The District Judge shall submit a quarterly statement of the income and
expenditure under this ―Head‖ to the High Court regularly.
I am, therefore, to request you kindly to take steps as directed and bring the
contents of this circular letter to all concerned.
C.L. No. 50/VIIb-104/Admn. (G) dated 21st September, 1992
I am directed to invite your attention to Court's circular letter No. 24/VIIb104/Admn. (G), dated March 1, 1990, on the above subject, and to say that on the basis
of recommendations made in the Administrative Conference, 1991 as to charging of
rupee one per page from the applicants who apply for Urgent copy of orders/judgment
and opt a copy through photo copier machine, and on the basis of other suggestions
received, the Court has re-considered the matter and has decided that the District Judges
are authorized to fix charges for supply of copy of orders/judgments through Electro
photo copier machine at per with the market rates.
I am to add that para 1 of the Court's Circular Letter No.24/VIIb-104/Admn. (G)
dated March 1, 1990 be deemed to have been modified to the extent stated above.
I am, therefore, to request you kindly to take steps as directed and bring the
contents of this Circular letter to all concerned.
C.L.No.1/Admin. (B-I) dated 19th September, 2001

In continuation of the Court's Circular Letter No. 24/VIIb-104/Admin.(G) dated
March 1, 1990, on the above subject, I am directed to say that in case, there is sufficient
amount of saving out of the amount so received for supply of copies through ElectroPhotostat copier, the said saving amount may with the prior permission of this Hon'ble
Court, be utilized in purchasing of the new Photostat machine.
(ii)
Application of Rules 224, 225 of General Rules (Civil), 1957 and Rule 141 of
General Rules (Criminal), 1977
C.L. No. 60/VIII-1/Admn.(G) dated November 30, 1992
I am directed to say that it has been brought to the notice of the Court that rules
224 and 225 of General Rules (Civil), 1957 and Rule 141 of General Rules (Criminal),
1977 are not being complied with by the subordinate courts in true letter and spirit of the
rules. With the result, the information's are being supplied in such matters, which are not
registered particulars of suits and other proceedings. The aforesaid rules are being
wrongly utilized for avoiding the expenditure in obtaining certified copies etc. which is
not in intention of the aforesaid rules. The abuse of rule should be checked.

I am to add that the application through which information is sought under Rule
224 of General Rules (Civil), 1957 and Rule 141 of General Rules (Criminal), 1977 is
also returned to the applicant, in spite of the provision that after disposal the application