# again issued from the Copying Departments of the subordinate courts

- **Citation:** C.L.No. 41/Ve-65
- **Court:** Allahabad High Court
- **Decided:** 1990-03-01
- **Case number:** C.L.No. 41/Ve-65
- **Source:** https://unisonlegal.in/judgment/allahabad-high-court/again-issued-from-the-copying-departments-of-the-subordinate-courts-162746
- **Pages:** 2

## Text

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District Judges are directed to see, that no illegible copies of the lower court
judgments are issued from the Copying Department in future. The Court will take serious
view of the matter if illegible and undecipherable copies of the lower court judgments are
again issued from the Copying Departments of the subordinate courts.
C.L.No. 41/Ve-65 dated 6th May, 1957 and
C.L.No.21/Ve-65 dated 31st January, 1975
It is the duty of the District Judge and the officer-in-charge of the Copying
Department to ensure that legible and accurate copies are issued. When they inspect the
Copying Department they must examine some of the copies that are ready and take
severe action if they have been prepared in contravention of the instructions issued by the
Court.
C.L.No. 5/Ve-65 dated 19th January, 1970

Officers incharge of the Copying Departments should see to the strict compliance
of the Court's instructions contained in the General and Circular Letters noted below and
every week should pick up some ready copies at random, examine them and report
invariably to the District Judge the result of such examination:
1.
C.L.No. 59 dated 22-9-1950
2.
C.L.No. 95 dated 27-9-1951
3.
C.L.No. 84 dated 06-8-1952
4.
C.L.No. 62 dated 1-11-1955
5.
C.L.No. 41/Ve-55, dated 6-5-1957
6.
C.L.No. 109 dated 06-12-1951
7.
C.L.No. 59 dated 15-10-1960
8.
C.L.No. 56 dated 24-9-1963
G.L. .No. 29/86-9 dated 14th November, 1944
Whenever possible both sides of folios should be used in preparing copies of
documents in civil courts.
C.L.No. 105/VIII-b-85 dated 8th October, 1969

As recommended in paragraph 39 of the Report on the Re-organization and
Rationalization of the Civil Courts copy folio supplied with application for copies should
invariably be fully utilized for preparing copies.
C.L.No. 23/Ve.65/Admn. (D) dated 7th April, 1981
Certified copies issued by the subordinate court are sometimes prepared on rice
paper on both the sides and that too with a carbon paper which has outlived its utility,
with the result that such copies are not decipherable.

The District Judges are requested to see that the certified copies issued in future
are free from the above defects and are neat, clean and decipherable.
C.L.No. 53/Budget dated 25th August, 1983
The District Judges should ensure that copies prepared in good handwriting are
issued and that the copies are prepared on durable paper and not on unused forms, so as
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to avoid recurrence of inconvenience caused to the Hon'ble Court due to bad
handwriting.
C.L.No. 39/Ve-65/Admn. (G) dated 26th August, 1988
Often the copies supplied by the subordinate courts do not contain either the
signature of the Head Copyist or the seal. Sometimes copies are being issued by the
courts directly and not through the Copying Department. Such practice not being in
accordance with the mandatory provisions of rules 254,255 and 259 of General Rules
(Civil) should be put to an end. Henceforth, the Copying Department should be directed
to be more careful in this respect and no copy should be issued unless it is properly
signed and sealed.
C.L.No. 67/Ve-65-Admn. (G) dated 22nd September, 1989
A strange practice seems to be developing in the subordinate courts of issuing
true copies of the order passed by the court by the Munsarim or clerk of the same court
which passes the order with the seal of the Munsarim and in some cases also the metal
seal of the court. Whereas according to rule 253 and 254 of the General Rules (Civil),
1957, Volume I, no one except the Head Copyist of the Copying Department of the
district is competent to issue a copy of any order passed by the Court, even otherwise
copies of the judicial record cannot be issued except by the Copying Department.

Henceforth no copy shall be issued except under the authority of the Head
Copyist of the judgeship under Copying Department and in case of any laches in this
behalf the person liable shall be dealt with severely.
G.L.No.29/A dated 1st August, 1929
Copyists shall put down the number of words on each copy they prepare.
G.L.No. 43 dated 10th August, 1934
The correct procedure for counting words in a copy is to count three or four lines
taken at random from a page in a prepared copy and then to strike an average per line.
Lines on the whole copy are then counted and multiplied by the average number of
words per line to represent the total number of words in a copy. The copyist who
prepares the copy is responsible for counting correctly and the Head Copyist should
verify some entries by checking a few copies at random.
G.L.No.6/A- 17(1) dated 1st November, 1935 as amended by
G.L.No.7/A-2 (1) dated 27th January 1936
The register of karguzari referred to in rule 268, Chapter X, General Rules
(Civil), 1957, should be submitted to the officer-in-charge of the Copying Department, or
to the presiding officer of the court by the head Copyist fortnightly or monthly as the
District Judge may direct.
(i)
Supply of copy through Electro Photostat copier
C.L.No. 24/VIIb-104/Admn. (G) dated March 1, 1990
I am directed to say that under the Modernization Scheme, one Electro Photostat
copier has been supplied to the Judgeships for the smooth functioning of the