# APPLICATION FOR COPY

- **Citation:** C.L. No.64/IVh-36
- **Court:** Allahabad High Court
- **Decided:** 1977-03-24
- **Case number:** C.L. No.64/IVh-36
- **Source:** https://unisonlegal.in/judgment/allahabad-high-court/application-for-copy-162725
- **Pages:** 2

## Text

15
CHAPTER - VII
COPIES
1.
APPLICATION FOR COPY
(i)
To head copyist
C.L. No.64/IVh-36 dated 24th March, 1977
An application for obtaining copy should be directly filed before the Head
Copyist who will maintain a Siyaha Register in respect thereof. The Head Copyist shall
perform all such functions which were hereinbefore being performed by the Sadar
Munsarim.
C.L.No. 62/VIII-h- 18-50 dated 4th October, 1950
An application for copy should not be returned to the party concerned on the
ground that a decree or formal order has not been drawn up by the office.
(ii)
From prisoners to be treated as urgent
C.L.No.94/VII-b-35 dated 17th September 1953
All applications under section 363 of the Code of Criminal Procedure for copies
of judgments from prisoners confined to jail should be treated as urgent applications and
should be issued without any delay.
(iii)
Estimates for copy of books, maps etc.
C.L.No. 28/VIII-b-236 dated 16th April, 1963
Sanctioned estimate for preparation of copy of book, a paper not in the language
of court, map or plan, etc. should be entered in a separate sheet in Form no. 28, the
sanctioned estimate should then be entered by the Munsarim in a register in Form no. 29
and thereafter the separate sheet of Form no. 28 be attached to the paper of which copy is
applied for, so that the same amount may be realized in case a copy of the said document
is subsequently applied for.
G.L.No.221/44-5 dated 19th January, 1915 read with
G.L. No. 3053 dated 27th July, 1915
In every case where application is made for a copy of a map whether forming part
of a decree or otherwise under chapter X, rule 258 of the General Rules (Civil), 1957, the
applicant must supply the tracing paper required.
(iv)
Received on transfer
C.L.No. 47/VIII-b-84 dated 15th May, 1959
Copying fee in magisterial courts is now realized in court-fee labels with the
result that in cases in which the record happens to be in the Sessions Court in appeal the
applications for copies with the court-fee labels attached thereto are transferred to the
Sessions Courts. In relaxation of the provisions of rule 149, General Rules (Criminal),
1957,* the Court has decided that in all such cases court-fee labels in place of stamp
folios may be accepted by all Sessions Courts.
(v)
Pressure of work

* Now 1977, vide Notification no. 504/V-b-13 dated 5th November, 1983
16
C.L.No. 61/VIIIb-82 dated 20th May, 1980
In such judgeships where the number of courts is quite large and the work load on
the Head Copyist in the Copying Section is heavy, the District Judges may depute one or
two copyists to assist the Head Copyist in the performance of his functions, so that the
copy-applications are promptly disposed off.
C.L.No. 64/IVh-36 dated 24th March, 1977
As and when pressure of work demands, one or more copyists should be posted in
the Record Room to make copies of the documents in decided cases consigned in the
Record Room. This will avoid records being summoned and going out of the Record
Room either as a whole or in parts after breaking Natthis. This will eliminate chances of
loss of papers.
A Siyaha Register shall henceforth be maintained for all criminal courts.
(vi)
Special copyist
C.L.No. 57/VIII-b-86 dated 5th May, 1970
Services of special copyists should be requisitioned for preparation of copies of
papers/ documents enumerated in rule 258 of General Rules (Civil) or for preparation of a
copy of a decree which, owing to its length and complexity cannot reasonably be
prepared by the regular copying staff for the charges fixed under rule 256 of the said
rules. In case no special copyist is available the document may be sent to another district
or State with a request for having the copy made. If there is any person on the regular
copying staff the copies may be got prepared by him without any extra remuneration. The
practice of having such copies prepared by regular copying staff and payment of extra
remuneration therefore is irregular.
(vii) Supply of records
G.L.No. 3/Ve-81 dated 27th Februlary, 1952
Records should normally be supplied to the copying office on the same day on
which they are asked for and in no case later than the next day. Any further delay in
supplying the record to that office should immediately be brought to the notice of the
Munsarim and, if necessary, the officer-in-charge.
2.
INSTRUCTIONS REGARDING PREPARATION OF COPIES
C.L.No. 59/Ve-65, dated 22nd September, 1950
The issue by the subordinate courts of incorrect or undecipherable copies, copies
prepared faintly, or copies prepared on brittle or worn out paper, can be ascribable only to
lack of appreciation of the object for which these copies are filed in court and lack of
interest on the part of the officers concerned. It seems that the instructions of the Court
issued from time to time are not carefully followed but merely shelved. Copies issued by
the subordinate courts and certified as ―true‖ have sanctity of their own and if they
abound in mistakes it defeats the very object of a certified copy. It is unnecessary to
emphasize that when originals are destroyed or weeded out; their certified copies serve
the purpose of the originals, and if they are not correctly prepared the results that
incorrect copies would produce can very well be imagined. Mistakes detected in copies
are of multifarious types; sometimes dates are incorrect; at other times mistakes occur in
numbers, words or expressions, or tabular statements. Sometimes abbreviations are used.