# consigned to the record room at the end of each of the calendar year

- **Citation:** C.L. No. 6/Ve-65/Admn.(G)
- **Court:** Allahabad High Court
- **Decided:** 1991-01-31
- **Case number:** C.L. No. 6/Ve-65/Admn.(G)
- **Source:** https://unisonlegal.in/judgment/allahabad-high-court/consigned-to-the-record-room-at-the-end-of-each-of-the-calendar-year-162756
- **Pages:** 2

## Text

22
for search it shall be posted in file-book in serial order and each file book shall be
consigned to the record room at the end of each of the calendar year.

I am, therefore, to request you kindly to ensure that the aforementioned rules of
General Rules (Civil) and General Rules (Criminal) be complied with strictly in its true
letter and spirit by all concerned.
(iii)
Preparation and issue of copies of judgments by the Subordinate Courts
C.L. No. 6/Ve-65/Admn.(G) dated January 31, 1991
I am directed to invite your attention to the Circular letter noted on the margin
issued by the Court from time to time and printed at pages 221 to 227 of the Book of
Circular Orders of High Court 1990 Edn., published by the Institute of Judicial Training
& Research, Luck now, on the above subject, and to say that inspite of detailed and
repeated Instructions incorrect and undecipherable copies are being issued by the
Subordinate Courts. This can be ascribed only to lack of appreciation of the object for
which these copies are filed and lack of interest on the part of the officers concerned.
Besides, the Court has noticed several
defects in the matter of preparing and
issuing
certified
copies
of
the
judgments, which betrays total lack of
control over Copying Department in
the Districts.

With a view to eradicate these
defects
the
Court
directs
that
henceforth, the following instructions
must be strictly complied with by all
concerned in the above matter:-
1.
It should be made compulsory that certified copy shall be issued only
when the application is accompanied by requisite stamp folio and
otherwise. An effort be made that Stamp folio are available in sufficient
number in all the Districts.
2.
The certified copies shall bear the date of application, the date when the
copy was ready and the date of its delivery both in figures and words to
avoid any tempering in dates.
3.
The copies be issued only as far as possible on a paper of standard weight
as may be prescribed.
4.
The certified copies so desired by the applicants shall be typed only on
one side, with double space, using a good ribbon and a good carbon.
5.
The hand-written copies may be prepared only by such persons whose
handwriting is fair and legible. No one should be employed or retained in
copying Section if his handwriting is not up to the mark. The Officer
Incharge, Copying Department shall certify that the handwriting of each
such person in the Copying Department is good and legible.
1. C.L. No. 59/Ve-65
D-22.9.1950
2. C.L. No. 41/Ve-65
D/-6.5.1957
3. C.L. No. 59/
D/-15.10.1960
4. C.L. No.56/-
D/-24.9.1963
5. C.L. No.5/Ve-65
D/-19.1.1970
6. C.L. No.21/Ve-65,
D/-31.1.1975
7. C.L. No.64/Ivh-36
D/-24.3.1977
8. C.L. No.23/Ve-65
D/-7.4.1981
9. C.L. No.58/VIIIb-58
D/-22.9.1982
10. C.L. No.53/Budget
D/-25.8.1983
11. C.L. No.80/Ve-65
D/-2.11.1985
12. C.L. No.39/Ve-65
D/-26.8.1988
13. C.L. No.67/Ve-65
D/-22.9.1989
23
6.
The Head copyist, before putting his seal and signature, should ensure that
certified copy ready for delivery is legible, in good handwriting, fairly
typed and is readable.
I am, therefore, to request you kindly to direct the Copying Department of your
judgeship accordingly for strict compliance.
(iv)
Preparation and issue of copies by the Subordinate Court
C.L.No. 23/Ve-65/Admn.'G' dated May 3, 1996.
I am directed to invite your attention to the marginally noted Circular letter
issued by the court from time to time on the above subject and to say that it has been
observed that hand written certified copies issued in many cases are not legible. This is
an unsatisfactory state and reflects upon the inefficiency of the copying department in the
district courts.
I am, therefore, to request you kindly to direct the copying department of your
judgeship for strict compliance of the Circular Letters and orders, which have been
issued from time to time.

(v)
P.As./Stenographers to provide extra typed copy of judgment/ orders/
interim orders for use in Copying Department.
C.L.No.41/98 dated 20th August, 1998
I am directed to say on the above subject that with a view to avoid unnecessary
delay in furnishing certified copies of the judgments/ orders/ interim orders, the Court
has been pleased to direct that an extra copy be taken out the P.As. / Stenographers, of
the judgments/ orders/ interim orders and be presented in the Copying Department for
supplying certified copies, whenever necessary.

I am, therefore, to request you kindly to ensure strict compliance of the aforesaid
direction.
3.
PREPARATION OF COPIES
(i)
Of judgments and decrees
C.L.No. 59 dated 15th October, 1960
The Court has noticed that in a large number of cases copies of judgments and
decrees issued by the subordinate courts do not give the correct number and year of the
suit or appeal or the date of decision. Sometimes discrepancies are found between the
copies of judgments and decrees in the same case. All such copies have to be sent down
1.
C.L. No. 59/Ve-65, dt 22.09.50
2.
C.L. No. 41/Ve-65, dt. 06.05.57
3.
C.L. No. 56/Ve-65, dt. 24.09.63
4.
C.L. No. 5/Ve-65, dt. 19.01.70
5.
C.L. No. 21/Ve-65, dt. 31.01.75
6.
C.L. No. 23/Ve-65, dt. 07.04.81
7.
C.L. No. 53/Budget, dt 25.08.83
8.
C.L. No. 80/Ve-65, dt. 02.11.85
9. C.L. No. 6/Ve-65 dt. 31.01.91