# copy-applications are promptly disposed off

- **Citation:** C.L.No. 61/VIIIb-82
- **Court:** Allahabad High Court
- **Decided:** 1980-05-20
- **Case number:** C.L.No. 61/VIIIb-82
- **Source:** https://unisonlegal.in/judgment/allahabad-high-court/copy-applications-are-promptly-disposed-off-162728
- **Pages:** 1

## Text

16
C.L.No. 61/VIIIb-82 dated 20th May, 1980
In such judgeships where the number of courts is quite large and the work load on
the Head Copyist in the Copying Section is heavy, the District Judges may depute one or
two copyists to assist the Head Copyist in the performance of his functions, so that the
copy-applications are promptly disposed off.
C.L.No. 64/IVh-36 dated 24th March, 1977
As and when pressure of work demands, one or more copyists should be posted in
the Record Room to make copies of the documents in decided cases consigned in the
Record Room. This will avoid records being summoned and going out of the Record
Room either as a whole or in parts after breaking Natthis. This will eliminate chances of
loss of papers.
A Siyaha Register shall henceforth be maintained for all criminal courts.
(vi)
Special copyist
C.L.No. 57/VIII-b-86 dated 5th May, 1970
Services of special copyists should be requisitioned for preparation of copies of
papers/ documents enumerated in rule 258 of General Rules (Civil) or for preparation of a
copy of a decree which, owing to its length and complexity cannot reasonably be
prepared by the regular copying staff for the charges fixed under rule 256 of the said
rules. In case no special copyist is available the document may be sent to another district
or State with a request for having the copy made. If there is any person on the regular
copying staff the copies may be got prepared by him without any extra remuneration. The
practice of having such copies prepared by regular copying staff and payment of extra
remuneration therefore is irregular.
(vii) Supply of records
G.L.No. 3/Ve-81 dated 27th Februlary, 1952
Records should normally be supplied to the copying office on the same day on
which they are asked for and in no case later than the next day. Any further delay in
supplying the record to that office should immediately be brought to the notice of the
Munsarim and, if necessary, the officer-in-charge.
2.
INSTRUCTIONS REGARDING PREPARATION OF COPIES
C.L.No. 59/Ve-65, dated 22nd September, 1950
The issue by the subordinate courts of incorrect or undecipherable copies, copies
prepared faintly, or copies prepared on brittle or worn out paper, can be ascribable only to
lack of appreciation of the object for which these copies are filed in court and lack of
interest on the part of the officers concerned. It seems that the instructions of the Court
issued from time to time are not carefully followed but merely shelved. Copies issued by
the subordinate courts and certified as ―true‖ have sanctity of their own and if they
abound in mistakes it defeats the very object of a certified copy. It is unnecessary to
emphasize that when originals are destroyed or weeded out; their certified copies serve
the purpose of the originals, and if they are not correctly prepared the results that
incorrect copies would produce can very well be imagined. Mistakes detected in copies
are of multifarious types; sometimes dates are incorrect; at other times mistakes occur in
numbers, words or expressions, or tabular statements. Sometimes abbreviations are used.