# copy-applications are promptly disposed off

- **Citation:** C.L.No. 61/VIIIb-82
- **Court:** Allahabad High Court
- **Decided:** 1980-05-20
- **Case number:** C.L.No. 61/VIIIb-82
- **Source:** https://unisonlegal.in/judgment/allahabad-high-court/copy-applications-are-promptly-disposed-off-162730
- **Pages:** 2

## Text

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C.L.No. 61/VIIIb-82 dated 20th May, 1980
In such judgeships where the number of courts is quite large and the work load on
the Head Copyist in the Copying Section is heavy, the District Judges may depute one or
two copyists to assist the Head Copyist in the performance of his functions, so that the
copy-applications are promptly disposed off.
C.L.No. 64/IVh-36 dated 24th March, 1977
As and when pressure of work demands, one or more copyists should be posted in
the Record Room to make copies of the documents in decided cases consigned in the
Record Room. This will avoid records being summoned and going out of the Record
Room either as a whole or in parts after breaking Natthis. This will eliminate chances of
loss of papers.
A Siyaha Register shall henceforth be maintained for all criminal courts.
(vi)
Special copyist
C.L.No. 57/VIII-b-86 dated 5th May, 1970
Services of special copyists should be requisitioned for preparation of copies of
papers/ documents enumerated in rule 258 of General Rules (Civil) or for preparation of a
copy of a decree which, owing to its length and complexity cannot reasonably be
prepared by the regular copying staff for the charges fixed under rule 256 of the said
rules. In case no special copyist is available the document may be sent to another district
or State with a request for having the copy made. If there is any person on the regular
copying staff the copies may be got prepared by him without any extra remuneration. The
practice of having such copies prepared by regular copying staff and payment of extra
remuneration therefore is irregular.
(vii) Supply of records
G.L.No. 3/Ve-81 dated 27th Februlary, 1952
Records should normally be supplied to the copying office on the same day on
which they are asked for and in no case later than the next day. Any further delay in
supplying the record to that office should immediately be brought to the notice of the
Munsarim and, if necessary, the officer-in-charge.
2.
INSTRUCTIONS REGARDING PREPARATION OF COPIES
C.L.No. 59/Ve-65, dated 22nd September, 1950
The issue by the subordinate courts of incorrect or undecipherable copies, copies
prepared faintly, or copies prepared on brittle or worn out paper, can be ascribable only to
lack of appreciation of the object for which these copies are filed in court and lack of
interest on the part of the officers concerned. It seems that the instructions of the Court
issued from time to time are not carefully followed but merely shelved. Copies issued by
the subordinate courts and certified as ―true‖ have sanctity of their own and if they
abound in mistakes it defeats the very object of a certified copy. It is unnecessary to
emphasize that when originals are destroyed or weeded out; their certified copies serve
the purpose of the originals, and if they are not correctly prepared the results that
incorrect copies would produce can very well be imagined. Mistakes detected in copies
are of multifarious types; sometimes dates are incorrect; at other times mistakes occur in
numbers, words or expressions, or tabular statements. Sometimes abbreviations are used.
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In one case it was discovered that a pedigree was not correctly copied out in a certified
copy in which a person was shown as the son of his grandfather.

Incorrect and undecipherable copies have to be sent back to the court concerned
for correction. This entails unnecessary correspondence and impedes the progress of
cases in which they have been filed in the High Court. A little vigilance and effort on the
part of District Judges and on the part of the officer-in-charge of the Copying Department
is sure to lead to better and desirable results.

District Judges should take more interest in the matter and issue necessary
instructions to the officer-in-charge of the Copying Department and the head copyist to
ensure that incorrect and undecipherable copies, faint copies and copies prepared on worn
out and used paper are no longer allowed to issue from their office. One way of detecting
mistakes and carelessness on the part of copyists is for the officer-in-charge of the
Copying Department to send for some copies prepared by the department at random and
to punish the copyists who prepared them and examined them if they contain any
mistakes or have been illegibly and faintly prepared. If, after due and sufficient warning,
the examiner or the copyist does not improve he should be reduced or even removed from
service on the ground of inefficiency.

Whenever a copy is sent back for correction, not only should the mistakes be
rectified, but the explanation of the copyist or the examiner called for and suitable
departmental action taken against him. In all such cases, a report on the action taken by
the District Judge and the punishment awarded to the persons at fault should invariably
accompany the letter returning the copy after correction. The Court trusts that District
Judges and officers-in-charge of Copying Department would take personal interest in
eradicating this evil which is apparently on the increase and that it will no longer be
necessary in further to issue any instructions in this behalf.
C.L.No. 56 dated 24th September, 1963
In spite of detailed and repeated instructions incorrect and undecipherable copies
are being issued. This can be ascribed only to lack of appreciation of the object for which
these copies are filed and lack of interest on the part of the officers concerned. The
instructions issued must be carefully and strictly followed. There should be regular
checking by the officer-in-charge, who should maintain a record of such checking so that
action may be taken against habitual defaulters.
C.L.No. 58/VIIIb-58-Admn.'G' dated 22nd September, 1982
Hence forth Photostat certified copies of the illegible hand written orders should
not be issued by the subordinate courts.
C.L.No. 80/Ve-65 dated 2nd November, 1985
Incorrect and illegible copies of the lower court judgments cause much difficulty
in deciding cases and also cause delay in the disposal.

District Judges should take personal interest in the matter and issue necessary
instructions to the Officer-in-charge of the Copying Department and to the Head Copyist
in this behalf so that such tendency be curbed. The instructions already issued in the
matter should strictly be observed in future.