# DIARY OF PRESIDING OFFICER

- **Citation:** C.L. No. 189/VIIIb-121
- **Court:** Allahabad High Court
- **Decided:** 1976-11-25
- **Case number:** C.L. No. 189/VIIIb-121
- **Source:** https://unisonlegal.in/judgment/allahabad-high-court/diary-of-presiding-officer-163710
- **Pages:** 2

## Text

424
3.
DIARY OF PRESIDING OFFICER
(i)
Proforma
C.L. No. 189/VIIIb-121 dated 25th November, 1976

It invites attention to rule 5-B and rule 11-A of General Rules (Criminal)
regarding maintenance of a court diary by the presiding officers and a register of
processes issued in criminal matters respectively in the prescribed proforma.

All the courts are directed to maintain a court diary in the proforma given in
Annexure-1 and a register of processes in the proforma given in Annexure-II.
As modified by C.L. No. 6/VIIIb-121 dated 7th January, 1977
ANNEXURE ̳I'
Court diary
Case No.
 and
date of
institution
The number of times already adjourned
Particulars
Purpose Rough
estimate
Remarks
At the instance
of prosecution/
complainant
(P)/(C)
At
the
instance
of Defence
(D)
For other
reasons
(O)
P.S. Section
Name
of
parties

1
2
3
4
5
6
7
8
9
10
(Note: Outcome of the case and in the event of adjournment, the adjourned dates, shall
also be noted in the remarks column)
ANNEXURE II
REGISTER OF PROCESSES ISSUED IN CRIMINAL MATTERS
Particulars
 of
cases
Date
of
order
for
issue
of process
Date of
despatch
of
process
from
court
No. and
description
of
processes
with
names
Initials with
date of police
or other
officials
receiving
processes
Name of
Thana or
Distt. to
which
process
sent
Date
fixed
for
 return
Actual
date
of
return
Remarks
1
2
3
4
5
6
7
8
9
C.L. No. 131/VIIIb-121 dated 21st November, 1978, and
C.L. No. 45/VIIIb-121 Admn. (G) (8) dated 20th July, 1983
The court diaries shall be maintained by the presiding officers of the courts in
their own handwriting and all the columns of the said diary including columns 2A, 2B
and 2C relating to adjournments are also to be filled up by the presiding officers
themselves.
C.L. No. 56/VIII-b-121 dated 6th July, 1973
Presiding Officers should avoid ambiguity while making entries in their diary and
should clearly mention the purpose for which the case is fixed on a particular date in the
purpose column. Vague words like P.H. and F.H. should not be used and the purpose
shown in the diary should tally with the business done on a particular date. ―Remarks
column‖ should indicate the outcome of the case, the number of witnesses examined, the
425
number of pages in which the evidence has been recorded and the date to which the case
has been adjourned. The memorandum book and the reader's diary should also be
maintained in the like manner.
(ii)
Arrangement of cases
G.L. No. 11/VIII-b-121 dated 16th August, 1952

The diary should be so arranged that the oldest cases appear on the top and later
ones are entered lower down on the page. This can be easily done if the top portion of the
space allotted to a particular day is reserved for entering the oldest cases fixed for hearing
on that day, the middle portion being similarly reserved for later cases and bottom portion
for the more recent ones. It is considered that if the diary is maintained in the manner
indicated above and the cases are taken up in the order in which they appear in the diary,
the disposal of older cases will be expedited.
(iii)
Weekly cause list
C.L. No. 31 dated 7th March, 1952

A list in the form subjoined, of cases including criminal cases, if any, fixed for
hearing during the following week prepared in legible Hindi and signed by the Munsarim
of the court should be posted on the last working day of the week in some conspicuous
place of every court house. In the preparation of such list, precedence should be given to
cases, which are part heard or have previously been adjourned, and the order in which
cases are entered should not be departed from without the express order of the Presiding
Judge of the court.

Space should be left in the list at the head of the entries for each day for the
subsequent insertion if necessary, of adjourned cases.

In the fourth column should be noted against each case the purpose for which it is
to be laid before the court; whether, for instance, for settlement of issues or for final
disposal or for delivery of judgment.
DATE, MONTH AND YEAR
Number and description of cases
Name of parties
Name of parties' lawyers
Purpose

(iv)
Providing the copy of the Case Diary or and other information in respect of
the investigation to the accused person in criminal cases.
C.L. No. 29 /2005 Dated 26th September, 2005
Upon consideration of issue regarding supply of the copy of the case diary or any
other information in respect of the investigation in criminal cases, the Hon'ble Court
(Hon'ble Dr. Justcie B.D, Chauhan and Hon'ble Mr. Justice Arun Tandon ) in criminal
Misc. Writ petition No. 5840 of 2005- Mukesh & ors. Vs. State of U.P. & others, while
concluding that an accused person or his agent cannot ask for supply of the copy of the
case diary, has provided that the accused are not entitled to seek the copy of the statement
of any witness recorded under Section 161 Cr. P.C. or any other part of the evidence
collected by the investigating Officer prior to reaching the stage of filing the charge
sheet. The accused cannot ask for the copy of the case diary at any stage. He is entitled