# EXPENSES IN CONNECTION WITH CIVIL CASES

- **Citation:** C.L. No. 66/4-BB
- **Court:** Allahabad High Court
- **Decided:** 1959-01-14
- **Case number:** C.L. No. 66/4-BB
- **Source:** https://unisonlegal.in/judgment/allahabad-high-court/expenses-in-connection-with-civil-cases-162696
- **Pages:** 2

## Text

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4.
EXPENSES IN CONNECTION WITH CIVIL CASES
C.L. No. 66/4-BB dated 27th July, 1959
Miscellaneous legal expenses in connection with civil cases relating to the
matters, which are under the administrative control of the District Judges, should be
incurred by them from the contingent funds placed at their disposal. In case the funds fall
short, Government should be moved by them for additional grant for the purpose.
C.L. No. 19/VII-d-144 dated 23rd February, 1970
Instructions contained in G.O. No. X- 2507/VII-bf-4001-1957 dated January 14, 1959,
regarding advances to the State Counsel for meeting miscellaneous expenses in civil
cases should be followed strictly.
5.
PROMPT VERIFICATION OF PLUS AND MINUS MEMOS
C.L. No. 83/VIII-b-104 dated 18th August, 1958
Under rules 321 and 323 of Chapter XI of the General Rules (Civil), 1957, it is
the duty of the Treasury Officer to check the totals of the receipts and the repayments in
a subordinate civil court, during the previous month, with the treasury accounts, and to
certify the correctness of the plus and minus memos and to return it to the court
concerned. Under rule 324, the Presiding Officer has then to furnish a monthly certificate
to the Accountant General, Uttar Pradesh, about the examination of the plus and minus
memos.
C.L. No. 20 dated 25 February, 1961
Directions contained in Government Letter No. 3820/VII-929-60. dated February
4, 1961 to the effect that the henceforth guide numbers be put prominently on the right
hand corner of each bill by encircling it with red ink before sending it to the treasury,
should be followed strictly so that correct classification of expenditure by the office of
the Accountant General and consequent reconciliation of accounts figures with the
departmental figures may be done.

A copy of the Accountant General's Letter No. C.D.I. appra/767, dated
September 8, 1960 along with a list of relevant account heads from numbers 55 to 160-A
and 356 concerning the subordinate civil courts has also been sent to the District Judges
for future guidance along with this C.L.
C.L. No. 47/VIII-b-104 dated 30th April, 1969
All courts/treasuries should submit the plus and minus memo in respect of each
head, i.e., civil, criminal and revenue deposits separately in time and in proper form
according to the instructions contained in Accountant General's Letter no. Deposit
I/EXI/2370, dated March 10, 1969, a copy of which has been sent with this C.L.

If there is any delay in the verification or reconciliation of accounts and in the
return of plus and minus memos on the part of the treasury, the matter should at once be
brought to the notice, of District Judge who should take up the matter with the Collector,
demi-officially without delay.
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C.L. No. 29/VIII-b-104 dated 6th April, 1972
The plus and Minus memoranda in Form T.A. 46 should indicate the opening
balance in regard to each detailed head and should give particulars in respect to each civil
and criminal court. It should be submitted to Accountant General, Uttar Pradesh well in
time and in proper form.
C.L. No. 47/VIII-b-104 dated 30th May, 1973
District Judges should ensure preparation and submission of plus and minus memo every
month in accordance with the directions contained in circular letter no. Dep. Ex. II/5818,
dated March 23, 1966 of Accountant General, Uttar Pradesh, Allahabad.
6.
ADVICE LIST OF RECEIPTS AND REPAYMENTS
C.L. No. 109/VIII-b-140-61 dated 27th November, 1961
To eliminate or minimize the chances of delay in sending the advice lists by the
treasury to the civil courts, the District Judges should indent Form no. 59 (Old no. H.C.J.
76) Part VI of the General Rules (Civil), 1957, Volume II (Advice list of receipts and
repayments of deposits made at the Treasury) from the Government press and supply the
same to the treasury in due time.
7.
PROPOSITION STATEMENTS
C.L. No. 1648 dated 16th June, 1902
In every case in which the entertainment of a new establishment or a change,
temporary or permanent, is proposed, care should be taken to see that the proposition
statement is drawn up in strict accord with Article 57 of the Civil Account Code and
submitted to the Court in duplicate.

The statement referred to in Article 158 of the Civil Account Code should also be
prepared and submitted in duplicate.
8.
DISBURSMENT OF BILLS
C.L. No. 23/VIII-b-112 dated 2nd September, 1950
District Judges are themselves responsible for the preparation of the bills
mentioned in rule 352, Chapter XII of the General Rules (Civil) 1957, in accordance with
the rules and for the disbursement of all the items to the persons entitled to receive them.
The bills should accordingly be prepared in District Judge's own office and the
acquaintance rolls maintained there.

In case, however, for some reason, it is considered necessary to authorise, under
Note (1) to paragraph 47(g) of the Financial Handbook, Volume V, Part I any other
gazetted officer to sign the bills and to receive moneys thereof for payment, it would be
desirable that these bills and acquaintance rolls be scrutinized in the District Judge's
office after disbursement and the acquaintance rolls including office copies of the bills
containing receipts, of the officials retained in the District Judge's office as prescribed in
paragraph 138 of the Financial Handbook, Volume V, Part I.