# (iii) Register of confidential reports

- **Citation:** C.L. No. 9
- **Court:** Allahabad High Court
- **Decided:** 1933-02-24
- **Case number:** C.L. No. 9
- **Source:** https://unisonlegal.in/judgment/allahabad-high-court/iii-register-of-confidential-reports-161969
- **Pages:** 2

## Text

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(iii) Register of confidential reports
G.L. No. 14/2(a) dated 24th February, 1933
District Judges should maintain a confidential register in which they should record
their opinion, as opportunity occurs, about the work of Judicial Officers posted in the
judgeship. When they are transferred from the judgeship they should record therein for
the use of the successor, their impressions about each officer in the judgeship.
When a District Judge is not in a position to give his own opinion about an officer,
he should obtain the opinion of the District Judge under whom the officer served last.
G.L. No. 51 dated 4th September, 1934 read with
C.L. No. 9 dated 17th January, 1958
Each District and Sessions Judge shall maintain a confidential register in which
separate leaves will be given to each Magistrate 1st Class and Assistant Collectors, in his
jurisdiction. Every criminal case that comes before him in appeal or on committal should
be noted in that register with his remarks on the quality of the criminal work of the
Magistrate as shown in each particular case. These individual notes will then be summed
up in a general confidential note either on the Judge‟s transfer or at the end of the year.
The register will remain with the District and Sessions Judge‟s successor after his
transfer. District and Sessions Judges should also maintain a note of revenue cases which
call for special approbation and disapprobation.
Each District and Sessions Judge should submit annually his confidential report on
the work of each magistrate in his jurisdiction to the Commissioner direct sending a copy
to the Court.
C.L. No. 461/lVf-44 dated 16th May, 1956, read with
C.L. No. 9 dated 17th January, 1958
Similar registers should also be maintained by Additional District and Sessions
Judges for recording their opinion on the work of presiding Officers against whose
decisions, appeals or revisions are heard by them.
The remarks should not be very brief consisting of only a single word or phrase like
"good", "average", "below average" or "bad" etc. In order that the registers serve the
object of containing a full record of the quality of Judicial work done by the Subordinate
Officers, the remarks should be more informative and comprehensive. They should deal
with different aspects of the Judicial work; it is not necessary that in every case
something should be said about various aspects of the work but whatever noteworthy
comes to light about any aspect of the work, it should be mentioned in the remarks. For
example, the remarks should deal with anything noteworthy about delay of a case or trial,
adjournments being granted unjustifiably or frequently, discussions of questions of fact
and law in the judgment, legality and soundness of finding on the questions of fact and
law, and of interlocutory and final orders passed, correctness of the procedure and the
charge, adequacy of the examinations of the accused and the sentence imposed, etc.
Remarks should be made not only on the disposal of an appeal but also on receipt
of a case on commitment.
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C.L. No. C-63/71 dated 6th May, 1971
District Judges while assessing the work of Chief Judicial Magistrates and Judicial
Magistrates should examine the records of some of the cases at random decided by them
and then report on the quality of their work stating in particular whether the Magistrate
had properly dealt with the cases and had a proper understanding thereof.
(iv) Help to Officers found deficient in work
G.L. No. 3/IVf-80 dated 1st April,1953
When an officer, particularly a junior one, is deficient in his work, it is not always
enough to make an entry to that effect in his character roll and to communicate it to him.
Efforts should rather be made to give such officer an opportunity of learning and for
effective improvement in his work. A District Judge should, therefore, take more
personal interest in the work of Judicial Officers subordinate to him and in case the work
of any one is not up to the mark, he should point out to him his failings and defects at a
personal interview and either help him with personal advice or put him in touch with one
of the more experienced Officers at the station. Junior Officers should also be encouraged
to take advantage of any help and guidance that senior Officers in the judgeship may be
able and willing to give them and should not hesitate to consult them and seek their
guidance.
[3] CONDUCT OF JUDICIAL OFFICERS IN COURT
(i)
Punctuality
C.L. No. 135/VIId-20 dated 21st October, 1975
District Judges should see that the Officers and officials working under them attend
the office in time. If any .official fails to attend the office at 10 a.m. the following
punishment may be awarded.
1.
For one day‟s late attendance.
Verbal warning.
2.
For two days‟ late attendance.
Written warning.
3.
For three days‟ late attendance.
One day‟s C.L. may be deducted.
4.
For four days or more late attendance.Disciplinary action may be taken.
It should also be ensured that officials should not take more than half an
hour as lunch interval. Officers should take their lunch in their chambers
instead of going to their residences.

5.
Officers and officials should abide by the time schedule prescribed for
work.
C.L. No. 2/Admn.(B) dated 27th February, 1971
Court-hours should be maintained in respect of all offices strictly in accordance
with rule 10 of General Rules (Civil), 1957. The system of lunch room where the Judicial
Officers go during the lunch hours should be stopped forthwith even though the officer
has no chamber of his own unless the District Judge is satisfied that the court hours are
being adhered to.