# impressed upon all the District Judges that henceforth the annual remarks about the

- **Citation:** Circular Letter No. 60/81
- **Court:** Allahabad High Court
- **Decided:** 1996-06-01
- **Case number:** Circular Letter No. 60/81
- **Source:** https://unisonlegal.in/judgment/allahabad-high-court/impressed-upon-all-the-district-judges-that-henceforth-the-annual-remarks-about-161963
- **Pages:** 7

## Text

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The Court views with concern the delay caused in aforesaid matters. Therefore, it is
impressed upon all the District Judges that henceforth the annual remarks about the
Judicial Officers should invariably be sent to the Court within the period fixed.
Comments on representations made by the Officers should also be furnished to the Court
positively within one month from the date of receipt of the communication from the
Court in that regard otherwise a serious view will be taken in the matter.
C.L No. C-8/1990, dated 2nd February, 1990
Representation against an Adverse Remark given to the Judicial Officers by the Court
I am directed to say that the Court has decided that the time limit for filing the
representation made by the Judicial Officers against an adverse entry given by the Court
will be 30 days from the date of communication to the Officer concerned. No second
representation will be entertainable by the Court.
 All the Officers concerned may kindly be informed accordingly.
C.L. No.C-22/1993, dated 24th April, 1993
Communication of Adverse Entries to the Judicial Officers
I am directed to say that while considering the representations of the Judicial
Officers against the adverse remarks recorded by the District Judges, it has been come to
the notice of the Court that the adverse remarks given to the concerned Judicial Officers
are not communicated to them inspite of instructions issued by the Court from time to
time in various Circular Letters.
The Court has, therefore, taken a serious view in the matter and has decided that the
District Judges will communicate their adverse entries to the concerned Officers
immediately after awarding the adverse entry and that while communicating such entries
to the High Court, they will indicate the date of communication thereof and also certify
that the entry has been communicated to the concerned Officer.
The said direction of the Court may kindly be followed strictly.
C.L. No. C-6 /2003, 28 February, 2003
ANNUAL REMARKS FOR THE YEAR 2002-2003.
I am directed to request that the Annual Remarks about the work and conduct of
the Officers of your Judgeship for the year 2002-2003 may kindly be sent to the Court
in requisite proforma latest by 15th of April 2003.
In this connection I am to emphasize that the following instructions as contained in
various Circular Letters issued by the Court from time to time may be followed
strictly in recording the annual remarks in respect of the Officers working in your
Judgeship:
(a)
The annual remarks should be recorded by you in respect of the Officers
whose work and conduct was seen by you at least for three months or
more during the aforesaid year.
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(b)
To avoid the confusion, full name of the Officer with his designation
about whom report is being sent, should be mentioned along with No. I,
II, III if any attached to his name.
(c)
 In case the annual remarks in respect of any officer is adverse, wholly or
in part, the whole of the remarks should be communicated to the officer
concerned and a note to that effect should be incorporated at the end of the
annual remarks before dispatching the same to the Court.
(d)
While recording annual remarks about Additional District Judges and
Additional Sessions Judges you SHOULD also express your specific opinion
about the quality of their Judicial work in column l(f), in this connection
please refer to Court‟s Circular Letter No. 60/81, dated September
19,1981.
(e)
While recording annual remarks about Chief Judicial Magistrate,
Additional Chief Judicial Magistrate and Civil Judges (Junior Division),
you should mention specifically in column No. 1 (g) whether or not the
officer was provided with stenographer. (Refer to Court‟s G.L. No. 1/IVh-14/90 dated. 8.11. 1990 and G.L. No. 28/IV-h- 14/96 dated June 1,
1996).
C.L. No. C- 5 /2004, Allahabad 3rd March, 2004
ANNUAL REMARKS FOR THE YEAR 2003-2004.
I am directed to request that the Annual Remarks about the work and conduct of the
Officers of your Judgeship for the year 2003-2004 may kindly be sent to the Court in
requisite proforma latest by 15th of April, 2004.
In this connection I am to emphasize that the following instruction as contained in
various Circular letters issued by the Court from time to time may be followed strictly in
recording the annual remarks in respect of the Officers working in your Judgeship:-
(a)
The annual remarks should be recorded by you in respect of the Officers
whose work and conduct was seen by you at least for three months or
more during the aforesaid year.
(b)
To avoid the confusion, Full name of the Officer with his/her designation
about whom report is being sent, should be mentioned along with No. I, II,
III, if any attached to his/her name.
(c)
In case the annual remarks in respect of any Officer is adverse, wholly or
in part, the whole of the remarks should be communicated to the Officer
concerned and a note to that effect should be incorporated at the end of the
annual remarks before dispatching the same to the Court.
(d)
While recording annual remarks about Additional District Judges and
Additional Sessions Judges you should also express your specific opinion
about the quality of their Judicial work in column I (f), in this connection
please refer to Court‟s Circular Letter No. 60/81, dated September 19,
1981.
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(e)
While recording annual remarks about Chief Judicial Magistrate,
Additional Chief Judicial Magistrate and Civil Judges (Junior Division),
you should mention specifically in Column No. l(g) whether or not the
officer was provided with stenographer. (Refer to Court‟s G.L. No. 1/IV-
h-14/90 dated 08.11.1990 and G.L. No. 28/IV-h-14/96 dated June I,/
1996).
C. L. No. C- 9/2007, Allahabad: March 13/2007
ANNUAL REMARKS FOR THE YEAR 2006-2007
I am directed to request that the Annual Remarks about the work and conduct of
the Officers of Your Judgeship for the year 2006-2007 may kindly be sent to the Court in
requisite proforma latest by 15th of April, 2007.
In this connection I am to emphasize that the following instructions as contained
in various Circular letters issued by the Court from time to time may be followed strictly
in recording the annual remarks in respect of the Officers working in your Judgeship:-
(a)
The annual remarks should be recorded by you in respect of the Officers
whose work and conduct was seen by you at least three months or more
during the aforesaid year.
(b)
To avoid the confusion, Full name of the Officer with his/her designation
about whom report is being sent, should be mentioned alongwith No. I, II
& III, if any attached to his/her name.
(c)
 In case the annual remarks in respect of any Officer is adverse/critical,
wholly or in part, the whole of the remarks should necessarily be
communicated to the Officer concerned and a note to that effect should be
incorporated at the end of the annual remarks before dispatching the same
to the Court,
(d)
While recording annual remarks about Additional District Judges and
Additional Sessions Judges you should also express your specific opinion
about the quality of their judicial work in column I(f), in this connection
please refer to Court's Circular Letter No.60181, dated September 19,
1981.
(e)
While recording annual remarks about Chief Judicial Magistrate,
Additional Chief Judicial Magistrate and Civil Judges (Junior Division),
you should mentioned specifically in Column No.1 (g) whether or not the
officer was provided with stenographer. (Refer to Court's G. L. No.1/IV-h14/90 dated 08.11.1990 and G. L. No. 28/IV-h-14/96 dated June 1, 1996).
C.L. No. 23/CF(C)/2007 Dated: Allahabad: May 19, 2007
I am directed to say that in super session of instruction to the contrary contained
in previous General/Circular letters, Hon'ble Court has been pleased to prescribe the
following revised Proforma for recording Annual Confidential Remarks on the work
conduct of Judicial Officers: -
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ANNUAL CONFIDENTIAL REMARKS
Year............
(Period From----------To--------------)
Name of the officer
Length of Service
Post(s)/Office(s) held during the year under report
1. Remarks by the District Judge regarding
a.
Integrity of the Officer whether beyond doubt, doubtful or positively lacking.
NOTE: If the officer's integrity is doubtful or positively lacking, it may be so
stated with all relevant facts, reason(s) & suppor1ing material.
b.
 If he is fair and impartial in dealing with the public and Bar?
c.
If he is cool minded and does not loose temper in court.
d.
His private character is such as to lower him in the estimation of the public
and adversely affects the discharge of his official duties?
e.
Control over the files in the matter of
i.
(a) Proper fixation of cause list.
(b) Whether sufficient number of cases are fixed by him to keep him
engaged during full Court hours.
ii.
Avoidance of unnecessary adjournments.
iii.
Disposal of old cases. (Give number and year of old cases decided
iv.
Progress and disposal of execution cases.
v.
Whether interim orders, injunctions granted, refused or retained for
sufficient reasons?
vi.
Are cases remanded on substantial grounds?
vii.
 Performance with regard to decision of motor accident claims related
to death/injury.
f.
Whether judgement on facts and law are on the whole sound, well reasoned
and expressed in good language?
NOTE: The following factors should also be indicated in filling up this
column:
(i)
Marshalling of facts;
(ii)
Appreciation of evidence;&
(iii)
Application of law.
g.
Whether disposal of work is adequate? (Give percentage and reasons for short
disposal. (if any).
NOTE: The following factors should also be Indicated In filling up this
column:
(i)
Number of cases decided after actual full contest;
(ii)
Number of cases decided wherein all witnesses of fact turned
hostile and the case ended in acquittal.
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(iii)
Number of civil cases decided on compromise/alternate
dispute resolution.
(iv)
Number of cases wherein after conclusion of arguments and
reserving them for judgment rehearing was ordered.
h.
Control over the office and administrative capacity and tact.
i.
 Relations with members of the Bar (mention incidents. if any)
j.
Behaviour in relation to. brother officers (mention, incidents, if any).
k.
Whether the officer has made regular inspections of his court and offices in
his charge and whether such inspections were full and effective?
l.
 His punctuality and regularity in sitting on dais in court during Court hours.
m.
 Whether amenable to the advice of the District Judge and other superior
officers'?
2. Over all assessment of the merit of the officer,
(Outstanding, Very Good, Good, Average, Poor)
3. State of health with remarks, if any.
4. Other remarks. if any
DISTRICT & SESSIONS JUDGE
District
DATE.........
Certified that the annual confidential report having adverse/crifical remarks in regard to
the work and conduct of the officer have been communicated to him in writing, as whole,
vide demi official letter number....... dated......Receipt in token thereof is enclosed
herewith.
DISTRICT & SESSIONS JUDGE
The above revised proforma will be given effect from 01.04.2007. I am, therefore,
to request you to use the revised/modified proforma for the purpose of recording of
Annual Confidential Remarks of Judicial Officers.
C.L. No. C-8/2008; Allahabad: March 5, 2008
ANNUAL REMARKS FOR THE YEAR 2007-2008
I am directed to request that the Annual Remarks about the work and
conduct of the Officers of your judgeship for the year 2007-2008 may kindly be
sent to the Court in requisite proforma latest by 15th of April, 2008.
In this connection I am to emphasize that the following instructions as
contained in various Circular letters issued by the Court from time to time may be
followed strictly in recording the annual remarks in respect of the Officers
working in your Judgeship:-
(a)
The annual remarks should be recorded by you in respect of the
Officers whose work and conduct was seen by you at least three
months or more during the aforesaid year.‟
16
(b)
 To avoid the confusion, Full name of the Officer with his/her
designation about whom report is being sent, should be mentioned
alongwith No. I, II & III, if any attached to his/her name.
(c)
Incase the annual remarks in respect of any Officer is
adverse/critical, wholly or in part, the whole of the remarks should
necessarily be communicated to the officer concerned and a note to
that effect should be incorporated at the end of the annual remarks
before dispatching the same to the Court.
(d)
While recording annual remarks about Additional District Judge and
Additional Sessions Judges you should also express your specific
opinion about the quality of their judicial work in column I(f), in this
connection please refer to Court‟s Circular Letter No. 60/81, dated
September 19, 1981.
(e)
While recording annual remarks about Chief Judicial Magistrate,
Additional Chief Judicial Magistrate and Civil Judges (Junior
Division), you should mention specifically in Column No. 1(g)
whether or not the officer was provided with stenographer. (Refer to
Court‟s G.L. No. 1/IV-h-14/90 dated 08.11.1990 and G.L. No.
28/IV-h-14/96 dated June 1, 1996).
Annual Remarks for the Year 2008-2009
C.L. No. C-4/2009: Allahabad: March 04, 2009
I am directed to request that the Annual Remarks about the work and
conduct of the Officers of Your Judgeship for the year 2008-2009 may kindly be
sent to the Court in requisite proforma latest by 15th of April, 2009.
In this connection I am to emphasize that the following instructions as
contained in various Circular Letters issued by the Court from time to time may be
followed strictly in recording the annual remarks in respect of the Officers
working in your Judgeship:-
(a)
The annual remarks should be recorded by you in respect of the
Officers whose work and conduct was seen by you at least three
months or more during the aforesaid year.
(b)
To avoid the confusion, Full name of the Officer with his/her
designation about whom report is being sent, should be mentioned
alongwith No. I, II & III, if any attached to his/her name.
(c)
In case the annual remarks in respect of any Officer is
adverse/critical, wholly or in part, the whole of the remarks should
necessarily be communicated to the Officer concerned and a note to
that effect should be incorporated at the end of the annual remarks
before dispatching the same to the Court.
17
(d)
While recording annual remarks about Additional District Judge and
Additional Sessions Judges you should also express your specific
opinion about the quality of their judicial work in column I(f), in this
connection please refer to Court‟s Circular Letter No. 60/81, dated
September 19, 1981.
(e)
While recording annual remarks about Chief Judicial Magistrate,
Additional Chief Judicial Magistrate and Civil Judges (Junior
Division), you should mentioned specifically in Column No. 1(g)
whether or not the officer was provided with stenographer. (Refer to
Court‟s G.L. No. 1/IV-h-14/90 dated 08.11.1990 and G.L. No.
28/IV-h-14/96 dated June 1, 1996).
Annual Remarks for the year 2009-2010
C.L. No. 7/2010/Cf.(C); Dated 24.02.2010
Annual Remarks for the year 2009-2010, I am directed to request that the annual
remarks about the work and conduct of the officers of your judgeship for the year 20092010 may kindly be sent to the Court in requisite proforma latest by 15th of April, 2010.
In this connection I am to emphasize that the following instructions as contained
in various Circular letters issued by the Court from time to time may be followed strictly
in recording the annual remarks in respect of the Officers working in your Judgeship.
(a)
The annual remarks should be recorded by you in respect of the Officers
whose work and conduct was seen by you at least three months or more
during the aforesaid year.
(b)
To avoid the confusion, Full name of the officer with his/her designation
about whom report is being sent should be mentioned alongwith No. I, II
and III, if any attached to his/her name.
(c)
In case the annual remarks in respect of any officer is adverse/critical,
wholly or in part, the whole of the remarks should necessarily be
communicated to the officer concerned and a note to that effect should be
incorporated at the end of the annual remarks before dispatching the same
to the court.
(d)
While recording annual remarks at Additional District Judge and
Additional Sessions Judges you should also express your specific opinion
about the quality of their judicial work in column 1(f), in this connection
please refer to courts Circular Letter No. 60(83), dated September 19,
1981.
(e)
While recording annual remarks about Chief Judicial Magistrate,
Additional Chief Judicial Magistrate and Civil Judges (Junior Division)
you should mentioned specifically in Column No. 1(g) whether or not the
officer was provided with stenographer. (Refer to Court‟s G.L. No. 1/IVh-14/90, dated 08.11.1990 and C.L. No. 28/IV-h-14/96, dated June 1,
1996).