# Inspection of various courts and offices by the Officers and District Judges

- **Citation:** C.L. NO. 36/98
- **Court:** Allahabad High Court
- **Decided:** 1998-08-20
- **Case number:** C.L. NO. 36/98
- **Source:** https://unisonlegal.in/judgment/allahabad-high-court/inspection-of-various-courts-and-offices-by-the-officers-and-district-judges-162649
- **Pages:** 2

## Text

327
C.L. NO. 36/98 DATED 20TH AUGUST, 1998

Inspection of various courts and offices by the Officers and District Judges
It has come to the notice of the Hon‟ble Court that the inspections made by the
District Judges and the Presiding Officers are not searching. They are stereotype. The
Officers are directed to make searching inspections and may seek other informations in
addition to what have been set in the proforma issued by the Hon‟ble Court for the
inspection of the courts. A duty is cast upon the District Judges that in the inspections
they should give special attention to the disposal of the old cases. The District Judges are
further directed to take care that as for as possible new cases are transferred to the courts
of Civil Judge (Junior Division) initially by the parent courts. While inspecting the
offices and Nazarat the District Judges must ensure that sufficient infrastructure has been
provided to the court.
I am, therefore, directed that the directions contained above may be strictly
complied with.
9.
INSPECTION OF RECORDS
(i) Central Inspection Room
C.L. NO. 27/BUDGET DATED 15TH FEBRUARY, 1977

Each judgeship should have a centralized place for inspection and making
enquiries.
At least three or four clerks must have become surplus in the copying department as a
result of the provision for typewriters in that department. The District Judges should
utilize the services of such surplus clerks in providing for central inspection room and
enquiry office. One or two peons or orderlies may also be provided to the inspection and
enquiry room. They have to inform the relevant office of the court from where records
have to be obtained and the peon or orderly attached to that court may be required to take
the record to the inspection room and bring it back to the relevant office.
Once a centralized inspection room and enquiry office have been established and
got going, entry of everyone, namely, lawyers or their clerks or the litigants must be
strictly banned from offices of the courts. All inspections, as well as enquiry work, must
be done through the central rooms.
This system, however, will not apply to courts situate in outlying places.
(ii) Inspection by Government
C.L. NO. 113 DATED 5TH DECEMBER, 1958.

Rule 229, General Rules (Civil), 1957, is not meant to help an officer or
representative of the Government conducting a case to which Government is a party. The
proper discretion for Presiding Officers to exercise in such cases will be to decline the
request for inspection of the record without payment of the requisite fee.
In case where the Government for some administrative reason want to inspect a
record, the Presiding Officer should exercise his discretion under the above rules in
favour of the Government.
328
C.L. No. 12/VIII-a-40; dated 31st January, 1953
Prosecuting Inspectors and Prosecuting Sub-Inspectors may be permitted by
District and Sessions Judges to inspect the records of sessions cases.
C.L. No. 79/Admn. (D); dated 23rd October, 1980
All possible cooperation and facility should be extended to the Investigating
officers of the Crime and Investigation Department for making the necessary records
available to them at the earliest.
If retention of copies of the records made available to the Crime Department is
considered necessary, Photostat copies thereof may be prepared and kept for record.
(iii) Application for information
C.L. No. 34/VIII-b-278; dated 4th April, 1968
Applications for information under rules 224 and 225 of the General Rules
(Civil), 1957, Volume I, should be entered in a register maintained in the following
form:-
S.
No
Date of
Application
Name of
applicant
Particulars
of the case
Brief
description
of
information
sought
Date when
information
furnished to
the applicant
Signature of
the recipient of
information
Remarks
1
2
3
4
5
6
7
8
10.
INSPECTION NOTES
C.L. NO. 29/H/Admn. (D) dated 19th March, 1990

Inspection notes recorded by the District Judges and Chief Judicial Magistrates.
I am directed to say that in spite of detailed directions contained in the various
circular letters, issued by the Court on the subject, it has come to the notice of the Court
that when queries are made from the District Judges regarding the compliance of the
directions, issued by them during the course of inspection, the reply generally sent by
them is that the official/officer concerned has noted the directions for compliance without
actually obtaining the signatures of concerned officer/official and without sending the
extract of the note along with the compliance report, which makes it to appear that the
directions have not been complied with or noted for compliance.
It is, therefore, requested that in future such compliance reports be submitted duly
noted and complied with by all concerned along with extract of the note containing the
compliance report.
Your attention is also drawn to the Court‟s C.L. No. 102/H/Admn. (D), dated
19.9.78 and C.L. No. 49H/Admn. (D) dated 25.4.79 which contain the proforma of
surprise inspection note as well but it is generally noted that surprise inspection notes are
not sent on prescribed proforma with the result that certain important information are not
received in the Court.