# records maintained in the office of A.G., U.P., Allahabad

- **Citation:** C.L. No. 27/Budget/Xb-2
- **Court:** Allahabad High Court
- **Decided:** 1983-04-27
- **Case number:** C.L. No. 27/Budget/Xb-2
- **Source:** https://unisonlegal.in/judgment/allahabad-high-court/records-maintained-in-the-office-of-a-g-u-p-allahabad-162594
- **Pages:** 2

## Text

312
so that correct booking under proper heads of Account may be made in accounts and
records maintained in the office of A.G., U.P., Allahabad.

The statements of expenditure should be submitted to the Court in the prescribed
proforma positively by the 5th of each month, duly prepared in accordance with the above
directions.
C.L. No. 27/Budget/Xb-2, dated 27th April, 1983

It is very essential that each and every voucher should bear separate seal with
correct heads or sub-heads of account viz. "District Judge", OR District and Sessions
Judge-VII Finance Commission", "Munsif" OR "Munsif-VII Finance Commission".

The account in respect of the "District and Sessions Judge VII Finance
Commission" and "Munsif Magistrate-VII Finance commission" should invariably be
maintained separately and properly.

In future the statements of expenditure should be submitted to the Court in the
prescribed proforma by the 5th of each month positively so that there may not be delay in
the work of reconciliation of figures of expenditure with those booked in the office of the
A.G., U.P.
6.
MISCELLANEOUS STATEMENTS AND RETURNS
(i)
Annual stock returns and statements
C.L. No. 35/IXg-46 dated 9th April, 1951
Stock registers of furniture should be properly kept in all districts, showing court
wise, the number of articles of each kind in hand at the beginning of the year, the number
of articles purchased during the year, the number of articles condemned during the year
and the number remaining in hand with a brief note as to the condition and location of
each article.

It is essential that the stock is carefully checked every year. A report about such
checking should be communicated to the Court by April 15, each year.

In this connection, reference is invited to the rules relating to the maintenance of
stock books of government property forwarded to all District Judges under G.O. no.
3128/XVIII-340-30, dated Novermber 24, 1934.
C.L. No. 31 dated 2nd May, 1962
A separate number for each article of furniture should be given in the stock book
maintained in the judgeship. For example, if there are 238 chairs they should bear 238
different numbers and similar should be the case with all other articles of furniture. This
procedure facilitates checking because it is easy to note in the stock book the serial
number of the particular article which are allotted to a particular Court-room or to the
residence of a particular officer.

The expenses involved in numbering the articles of furniture are to be met from
the contingent grant.
313
C.L. No. 25 dated 11th April, 1962

In order to facilitate verification of the furniture and other government property
supplied to one particular room or office, a separate page should be allotted to each room
or office in the distribution list maintained under rule 8 of paragraph 801 of the M.G.Os.
and on that page all kinds of furniture and other government property supplied to that
room or office should be entered.
C.L. No. 92/Main L dated 8th September, 1969
Statement of local purchase of stationery, in duplicate should be submitted to the
Court latest by April 15, each year as required under the amended para 67 (5) of the
Printing and Stationery Manual.
(ii)
Employment returns and statements
(a)
To the Adviser and director of Statistics
C.L. No. 5100/Xf dated 9th May, 1950 as modified by
C.L. No. 65/Xf-35 dated 14th October, 1950

District Judges should send direct to the Economic Adviser and Director of
Statistics, Uttar Pradesh, Sarojini Naidu Marg, Lucknow, information regarding the
number of persons employed under them (including themselves) on the last working day
of March and September. The number of persons employed should be classified in the
pay groups as indicated below. For this purpose the pay should be taken as actual pay
including special pay and personal pay, if any, but excluding allowances. Persons on
leave as well as those working in leave vacancies should be included but a person who
worked for a part of the month but was not employed on the last day of the month should
not be included. Part time government servants working on the last day of the month
should be included. Statements should be sent regularly in the form given below so as to
reach the Economic Adviser and Director of Statistics by the 15th of April and the 15th of
October respectively every year.

Any difficulty or doubt in the matter may be referred to the Economic Adviser
and Director of Statistics, Uttar Pradesh, Lucknow.
NUMBER OF PERSONS EMPLOYED IN THE OFFICE OF ...ON...19...
Group No.
Pay groups (Pay includes special pay and
personal pay but excludes all allowances)
Number
of
persons
employed
(i)
Below Rs. 50 per month
(ii)
Rs. 50 or above but below Rs. 100 per month.
(iii)
Rs. 100 or above but below Rs. 200 per month.
(iv)
Rs. 200 or above but below Rs. 300 per month.
(v)
Rs. 300 or above but below Rs. 400 per month.
(vi)
Rs. 400 or above but below Rs. 500 per month.
(vii)
Rs. 500 or above but below Rs. 750 per month.