# the Presiding Officers

- **Citation:** C.L. No. 37
- **Court:** Allahabad High Court
- **Decided:** 2009-04-09
- **Case number:** C.L. No. 37
- **Source:** https://unisonlegal.in/judgment/allahabad-high-court/the-presiding-officers-163768
- **Pages:** 2

## Text

438

While requisitioning the police papers, a request should be made to send them in
sealed covers and papers should be opened when required and resealed in the presence of
the Presiding Officers.
(v)
From High Court at Allahabad
G.L. No. 1946 dated 11th May, 1925
In cases where a record is sent for under Chapter VIII, rule 215 of the General
Rules (Civil), 1957 in connection with an appeal to the High Court, other than an appeal
arising out of execution proceedings, the record referred to in Chapter VIII rule 215
should be understood as meaning Part I of the record prepared under Chapter V, rule 151.
C.L. No. 37 dated 21st July, 1960

In order to avoid delay in dispatch of records requisitioned by this Court and to
enable District Judges to exercise effective supervision over their office in this behalf the
following procedure should be strictly followed:
(1)
All requisitions marked urgent and records summoned on applications for bail
must be complied within twenty-four hours of the receipt of the requisition.
(2)
All other requisitions must be complied within ten days of their receipt.
(3)
A register should be maintained in the office of the District Judge showing-
(a)
the date of receipt of the requisition,
(b)
the date of dispatch of the record, and
(c)
the reasons for the delay in dispatch.
The Court will hold District Judges personally responsible for any unexplained
delay in the dispatch of records.
C.L. No. 4/VIII-74 dated 16th January, 1965

In all cases where the requisition is returned without compliance, reasons for noncompliance should invariably be noted in brief in the remarks column of the register of
requisitions in Form no. 24.
C.E. No. 134/VIII a-41 dated 31st August, 1974

While dispatching records of criminal cases to the Court the following
instructions should invariably be followed-
(1)
The files of each case should be stitched together alongwith police papers.
(2)
The envelope of every file and police papers should bear the number and

year of the case allotted by the Court so that it may be placed on the

relevant record without any difficulty and waste of time.
(3)
Every record should be accompanied by a forwarding letter in Form no. 24

indicating correctly the enclosures sent therewith so that it may be

convenient to check up the number of files received in the office of the

Court.
439
C.L. No. 90 dated 17th August, 1972
The District Judges should keep an eye on the despatch of record in criminal cases
and see that no delay occurs in the dispatch of records to this Court.
C.L. No. 137/VIII g-34 dated 24th August, 1976

In future, if the records of cases are received in the subordinate courts without
copy of judgment or order of this Court and copy of the decree is not sent within a
reasonable time from the court, the matter should be brought to the notice of the Registrar
of the Court by name.
(vi)
From other High Courts
G.L. No. 18/161-27 dated 30th March, 1937

The provisions of Chapter VIII, rule 205 of the General Rules (Civil), 1957,
require that requisitions by civil courts for records of courts subordinate to other High
Courts should not be sent directly but should be forwarded through the High Court. It is
understood that similar restrictions are also imposed by rules or circular orders of other
High Courts. No record should, therefore, be sent by any court in compliance with a
requisition received directly from a civil court situate beyond the jurisdiction of the High
Court and such a requisition should be returned with the request that it should be sent
through the High Court.
G.L. No. 48/161-27(1) dated 3rd August, 1937

Requisitions for records from a civil court subordinate to another High Court,
should invariably be sent in English in Form no. 21, General Rules (Civil), 1957.
To ensure dispatch of Lower Court Record requisitioned by the Hon'ble Court
within a week.
C.L. No. 13/2009/Admin. ̳G-II': Dated: April 9, 2009

It has come to the notice of Hon'ble Court that delay is being caused in sending
the lower court record as requisitioned by the Hon'ble Court causing much inconvenience
to the Hon'ble Court.

I am, therefore, directed to request you that as and when any lower court record is
requisitioned, the same be kindly dispatched provided to the Hon'ble Court within a
week.

I am also to add that the contents of the circular letter be kindly brought to the
notice of all concerned in the Judgeship for strict compliance of the directions of the
Hon'ble Court.
(vii)
Procedure of dispatch of records
C.L. No. 27/46-54-252 dated 3rd September, 1940
(A)
Each record should be carefully packed in brown paper and labeled with the
description of the case.