# this connection as follows

- **Citation:** C.L.No.33/Admn
- **Court:** Allahabad High Court
- **Decided:** 1995-08-19
- **Case number:** C.L.No.33/Admn
- **Source:** https://unisonlegal.in/judgment/allahabad-high-court/this-connection-as-follows-161935
- **Pages:** 2

## Text

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of the procedure for grant of House Building and Motor Vehicle Advances by the Court
as well as by the District and Sessions Judges, the Court has been pleased to resolve in
this connection as follows:-
(i) That the Registrar, High Court, Allahabad shall sanction House Building and
Motor Vehicle Advances to officers of the Subordinate Judiciary except those
posted in the Secretariat for whom the sanction is made by the appointment
section (6) of the Secretariat; and
(ii) That the District & Sessions Judges shall sanction advances to the subordinate
Court staff working under them in the Judgeship.

It is therefore, requested that the above resolution of the Court maybe strictly
complied in future and the contents of this circular letter may alsobe brought to the notice
of all concerned for their information.
C.L.No.33/Admn. (A), dated 19th August, 1995
Sanction of advances and final withdrawals from the G.P. Fund to the Judicial
Officers
I am directed to refer to Rules 13(4) and 17(1) (a) of G.P. Fund Rules, 1985, on the
above subject, and to say that special reasons are required for sanctioning temporary
advances and final withdrawals from G.P. Fund, as a special case, beyond the prescribed
limit. It has, however, been noticed by the Court that while applying for sanction of
temporary advance or final withdrawal from G.P. Fund, as a special case, the Judicial
Officers generally do not mention the special reasons.
I am, therefore, to request you kindly to ask all the Judicial Officers working under
your control to mention invariably special reasons, if any, also while making application
for sanction of temporary advances or final withdrawals from their G.P. Fund by this
Court as a special case.
C.L.No.12/ Main-A/Admn. (D) /Dated 8th July, 1999
Making of correct entries of G.P.F. account number in future of G.P.F. advances.
It has come to the notice of the Hon‟ble Court that Drawing and Disbursing
Officers while drawing the advances from the G.P.F. of employees do not make correct
entries of the G.P.F. account number in their debit voucher. The incomplete entries in the
debit voucher make it difficult to the office of Accountant General to make the said
entries in the correct account of the employees. Because of incomplete details such
entries are made in the master card and they remain in suspense account. The possibility
of over-payment to such employees cannot be ruled out because the amount so drawn
from G.P.F. is not entered. Hon‟ble Court has directed that in future Drawing and
Disbursing Officers before signing the debit vouchers shall ensure that all the entries are
complete so that in future no such deficiencies are reported by the Accountant General.
I am, therefore, required to inform you that while sanctioning advance from G.P.F.
complete entries in debit voucher should be made.
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C.L. No. 6/Xb-28/Admin (A)/Dated 5th March, 2004
Regarding "No Dues Certificate" in respect of advances of House Building/House
Repair/Motor Car/Scootcr/Computer relating to Judicial Officers of UP Nyayik Sewa.
I am directed to invite your attention to the GO No. 4599/II-6-2001-19(24)/2001
dated 03-01-2002 which states that all the PCS (J) Officers of the State are sanctioned
house building/house repair/motor car/scooter/computer etc. advances and after
repayment of the principal amount of the advance along with interest of such advance,
the No Dues Certificate is issued by the office of Accountant General, UP Allahabad. It is
often seen that even after the repayment of such advance with interest much delay is
caused in issuing No Dues Certificate on account of non-availability of the statements of
deductions of installments from salary for repayment of the advances much delay is
caused in issuing No Dues Certificate by AG UP Allahabad.
I am also to refer to the GO No. B-3-3758/X-92-20 (8)-92 dated 17-8-92 which
states that as and when any advance is sanctioned, the applicant who is self Drawing
Disbursing officer should inform the details of withdrawal such as name of the Treasury,
Voucher No., date of amount of voucher to the office of AG UP Allahabad as well as to
the sanctioning authority immediately and then verified statement of detail of repayment
of the advance in each year should also ensured to be made available by him to the office
of AG UP Allahabad and to the sanctioning authority in the first month of the new
financial year and on the basis of such informations /papers submitted by the
officer/applicant, the sanctioning authority will examine to satisfy that the account in this
respect has been opened by obtaining informations from the Office of AG UP Allahabad
and the informations of details are being maintained in AG UP Allahabad to enable them
to issue „„No Dues Certificate‟‟ of such advances. But generally this practice is not
adopted by the borrower applicants. It is essential that they shouldsubmit the verified
statement of deductions from salary for repayment of advances, duly verified by the
reasury Officer to the office of AG UP, Allahabad and the sanctioning authority
accordingly.
I am, therefore, to request you to comply with the above directions and submit
therequired verified statements as stated above to the AG UP, Allahabad and to the
Hon‟ble Court/Sanctioning Authority regularly.
[2]
ANNUAL CONFIDENTIAL REPORTS:
(i)
Self Assessment Form
C.L. No. 77/ivh-14 dated 5th April, 1977 asmodified by
C.L. No. 153/77/IVh-14 dated 6th October, 1977 and
C.L. No. C-7/IVf-45/78 dated 16th January, 1978

The self-assessment form shall have to befilled intriplicate by every officer
yearly. One copy may be retained by the officer and the other two copies be submitted by
him to the District Judge who shall in turn retain one copy with him and send the other
copy to the court.

The self-assessment form in respect of each officer shall be sent by the District
Judge to the Court along with the annual remarks.