# time and in proper form

- **Citation:** C.L. No. 29/VIII-b-104
- **Court:** Allahabad High Court
- **Decided:** 1966-03-23
- **Case number:** C.L. No. 29/VIII-b-104
- **Source:** https://unisonlegal.in/judgment/allahabad-high-court/time-and-in-proper-form-162701
- **Pages:** 2

## Text

9
C.L. No. 29/VIII-b-104 dated 6th April, 1972
The plus and Minus memoranda in Form T.A. 46 should indicate the opening
balance in regard to each detailed head and should give particulars in respect to each civil
and criminal court. It should be submitted to Accountant General, Uttar Pradesh well in
time and in proper form.
C.L. No. 47/VIII-b-104 dated 30th May, 1973
District Judges should ensure preparation and submission of plus and minus memo every
month in accordance with the directions contained in circular letter no. Dep. Ex. II/5818,
dated March 23, 1966 of Accountant General, Uttar Pradesh, Allahabad.
6.
ADVICE LIST OF RECEIPTS AND REPAYMENTS
C.L. No. 109/VIII-b-140-61 dated 27th November, 1961
To eliminate or minimize the chances of delay in sending the advice lists by the
treasury to the civil courts, the District Judges should indent Form no. 59 (Old no. H.C.J.
76) Part VI of the General Rules (Civil), 1957, Volume II (Advice list of receipts and
repayments of deposits made at the Treasury) from the Government press and supply the
same to the treasury in due time.
7.
PROPOSITION STATEMENTS
C.L. No. 1648 dated 16th June, 1902
In every case in which the entertainment of a new establishment or a change,
temporary or permanent, is proposed, care should be taken to see that the proposition
statement is drawn up in strict accord with Article 57 of the Civil Account Code and
submitted to the Court in duplicate.

The statement referred to in Article 158 of the Civil Account Code should also be
prepared and submitted in duplicate.
8.
DISBURSMENT OF BILLS
C.L. No. 23/VIII-b-112 dated 2nd September, 1950
District Judges are themselves responsible for the preparation of the bills
mentioned in rule 352, Chapter XII of the General Rules (Civil) 1957, in accordance with
the rules and for the disbursement of all the items to the persons entitled to receive them.
The bills should accordingly be prepared in District Judge's own office and the
acquaintance rolls maintained there.

In case, however, for some reason, it is considered necessary to authorise, under
Note (1) to paragraph 47(g) of the Financial Handbook, Volume V, Part I any other
gazetted officer to sign the bills and to receive moneys thereof for payment, it would be
desirable that these bills and acquaintance rolls be scrutinized in the District Judge's
office after disbursement and the acquaintance rolls including office copies of the bills
containing receipts, of the officials retained in the District Judge's office as prescribed in
paragraph 138 of the Financial Handbook, Volume V, Part I.
10
C.L. No. 63/41-11(50) dated 9th October, 1937
The signatures of officials for the receipt of pay and allowances should be obtained on
the office copy of the pay bill and those of peons and other inferior servants on the
acquaintance roll in Form no. 11-B of the Financial Handbook, Volume V.
9.
PROVISIONAL PAY SLIPS
G.L. No. 16/53-27(1) dated 28th July, 1945
All District Judges should see that they take necessary action to obtain sanction of
the Government for the extension of temporary posts, if required, well in advance of the
dates on which the post are likely to terminate. If, for some unavoidable reasons this
course is not possible, requests to the Accountant General for the issue of provisional pay
slips pending the sanction of the Government should be made through the administrative
department under the signature of the head of the office.
10.
PROVIDENT FUND SCHEDULE
C.L. No. 72/X-b-15 dated 1st August, 1952
The preparation of Provident Fund Schedules is an important and responsible job.
Trivial errors result in serious mistake in the subscribers' accounts resulting in
unnecessary correspondence. Special attention should, therefore, be paid to the
following:-
1.
Proper schedules should be attached to the pay bills,
2.
Names of subscribers and account numbers should be correct.
3.
Deductions should be given after account numbers have been allotted.
4.
Total of the schedule should be correct and it should agree with the
deductions made in the pay bill.
5.
Full nomenclature of the fund should be mentioned.
6.
Subscriptions and refunds should be shown separately in appropriate
columns.
7.
Reasons for discontinuance should be given against the name of the
subscriber concerned.
8.
Names and account numbers of subscribers should appear in the schedules
in the same order month after month which is essential for facility of
machine posting.
11.
CLAIMS
C.L. No. 81/VIII-f-23- dated 17th January, 1958
District Judges should ask their Account Section and the assistants concerned to
follow strictly the instructions contained in the different sets of rules specially the
Financial Handbook and Treasury Manual and to be prompt and careful in making
payments with a view to avoid congestion of pre-audit bills of the Office of the
Accountant General. Whenever a request is made to the Court or Government for
investigation of claim under para 74 of the Financial Handbook, Volume V, the reasons
for delay in preferring the claim should be fully explained.