# To check up working of the Copying Department

- **Citation:** C. L. No. 70/X-a-14
- **Court:** Allahabad High Court
- **Decided:** 2010-12-22
- **Case number:** C. L. No. 70/X-a-14
- **Source:** https://unisonlegal.in/judgment/allahabad-high-court/to-check-up-working-of-the-copying-department-162879
- **Pages:** 3

## Text

60
To check up working of the Copying Department
C. L. No. 70/X-a-14, dated 24th July, 1953
The officer-in-charge of the Copying Department should, from time to time, make
surprise visits to the Copying Department and inspect the notice in Form No. 30, compare
it with the entries in register in Form No. 31 and check the correctness of these entries
from the copy itself, if ready, so that the possibility of any fictitious entry being made be
avoided.
C. L. No. 84/V-e-65, dated 6th August, 1952
The officer-in-charge of the Copying Department should carry out occasional
checking prescribed under the Court's Circular Letter No. 59/V-e-65, dated 22nd
September, 1950, and maintain a regular record of such checking so that suitable action
may, in due course, be taken against habitual defaulters.
To check defalcations
C. L. No. 78, dated 21st December, 1962
With a view to check embezzlement of public money by official of the
Subordinate Courts, District Judges are required to see that strict compliance of the rules
relating to deposit and repayment of money or fine as well as refund of court fee and
process fee contained in Chapters XI, XII, XIII and XXIII of General Rules (Civil) and
Chapter IX of General Rules (Criminal), 1957 is made by all the officers and officials
concerned, that the entries in the various account registers are meticulously scrutinized
by all the officers at the time of quarterly, half-yearly and annual inspections, and that
adequate security is taken from all the officials, including the sessions clerks, as
mentioned in rule 541 of the General Rules (Civil), 1957.
To check use of Hindi
C. E. No. 30/X-e-5, dated 21st March, 1973
All Inspecting officers while making inspection of the offices should mention in
their inspection note whether satisfactory progress in the use of Hindi is made or not and
instructions issued from time to time are strictly followed or not. They should also
mention the percentage of letters etc., issued in English since the last inspection made as
also the number of notes written in English and the reason therefore. Non-compliance of
instructions without sufficient reasons should be reported to the Court for disciplinary
action against the erring officers.
4-A:
Decisions to be taken by the District Judge in the routine matters in their
respective Judgeship
C.L. No. 5/2010/Admin. ̳G-II' Dated 11.02.2010

It has been directed by the Hon'ble Court that all decisions, which do not require
approval of the Administrative Judge under any Rule, Circular or instructions, be taken
by you.

 Note : Now 1977 vide Notification No. 504/VB-13, dated 5.11.83
61

Any deviation in carrying out this direction shall be viewed seriously.

You are, therefore, directed to implement the directions contained in this Circular
Letter with immediate effect.
Periodical check-up of materials used in ongoing construction works of the
subordinate courts in the districts
No. 10036/Admn.(B-I) dated December 22, 2010

I am directed to say that it has been decided that for effective control over the
agencies which have undertaken construction work in various Judgeships, the Zonal
Chief Engineers of the Uttar Pradesh Public Works Department have been nominated by
this Hon'ble Court who will coordinate with you to exercise effective control and check
the quality of work being undertaken by the agencies.

I am further to say that you are requested to fix a meeting with the Zonal Chief
Engineer of your Zone at a convenient place in order to be able to thrash out the
modalities for checking quality of work.

I am to add that periodical reports after every three months shall be submitted to
the Hon'ble Court through the Registrar (Budget) of this Hon'ble Court duly signed by
both the authorities attended with information about progress of work.

I am to add that you are further requested to arrange its maiden meeting within 15
days from today in order to be able to work out modalities. Accordingly, I am appending
the names of the Zonal Chief Engineers, their phone number/Fax numbers for your kind
perusal:
Sl
No
Zone
Name of Zonal Chief
Engineer
Telephone
No.
Fax No.
1.
Agra
Sri Arvind Kumar Bhatia
0562-2227250
0562-2227251
2.
Allahabad
Sri Rakesh Kumar Gupta
0532-2440036
0532-2440036
3.
Azamgarh
Sri Devendra Singh
05462-243903
05462-243794
4.
Bareilly
Sri Ashok Kumar Jain
0581-2510748
0581-2510266
5.
Faizabad
Sri Santosh Kumar
05278-224231
05278-223860
6.
Gorakhpur
Sri Devendra Singh
0551-2334295
0551-2334683
7.
Jhansi
Sri Surendra Kumar
0510-2470441
0510-2470447
8.
Kanpur
Sri Vijay Kumar Srivastava
0512-2304404
0512-2304178
9.
Lucknow
Sri Atar Singh
0522-2235214
0522-2220305
10. Meerut
Sri Navin Kumar
0121-2647922
0121-2648556
11. Moradabad
Sri Navin Kumar
0591-2421183
0591-2121183
12. Varanasi
SriBharat Singh
0542-2502838
0542-2502027
I am, therefore, to request you kindly to fix a meeting with the Zonal Chief
Engineer of your Zone at a convenient place within fifteen days in order to be able to
thrash out the modalities for checking quality of work.
62
5.
MONTHLY MEETINGS
C. L. No. 129/Admn.(B), dated 8th October, 1975

District Judges should call a meeting of all the presiding officers of civil and
criminal courts subordinate to them once each month after 4 p.m. In such meetings
problems of subordinate courts as also discovering work load in different courts and
redistribution of case work may be taken up for consideration. Discussion may also take
place regarding prevention of corruption and solution of any difficulties felt by the
litigant public in the working of the courts.
C. L. No. 4, dated 3rd February, 1976
The District Judges should hold a meeting of all officers by the 10th of each month
(outside court hours). At such meetings the officers should show him their digest. Matters
of interest and law should be discussed. The District Judge should enquire from them as
to the compliance of the various suggestions made above.
C. L. No. 86, dated 31st May, 1976
The District Judges should maintain a Minute Book in which the proceedings of
all monthly meetings should be recorded and the Minute Book so maintained may be
placed before the Hon'ble the Administrative Judge or any other Hon'ble Judge at the
time of his inspection.
6.
MONITORING CELL MEETINGS
(i)
(ii)
Monitoring Cell Meeting-member to attend the meeting Compulsorily.
C.L.No. 11/ivf-93/Admn. ̳G' dated February 18, 1995
In continuation of Court's Circular Letters No. 55/IVf-93/Admn. ̳G' dated
4.9.1991 and No. 15/IVf-93/Admn. (G-2) dated 22.3.1993. I am directed to send
herewith a copy of Government letter No. 3986/7-Nya-2-64G/94, dated 26.11.1994 with
its enclosure on the above subject and to say that meeting of Monitoring Cell shall be
held regularly.
(iii)