# A. K. SUBRAMAN & ORS. ETC v. UNION OF INDIA AND ORS

- **Citation:** [1975] 2 S.C.R. 979
- **Court:** Supreme Court of India
- **Decided:** 1975
- **Bench:** P. Jaganmohan Reddy, P. N. Bhagwati, P. K. Goswami
- **Source:** https://unisonlegal.in/judgment/supreme-court-of-india/a-k-subraman-ors-etc-v-union-of-india-and-ors-6379
- **Pages:** 17

## Headnote

Civil Servic~mlority, wMther to follow length .of strvice or eonflmration
-Quota rule whether implies rotational formula-Whether vacancies means
1•acancie• in permalftnt posts ""'Y or it indudes vacandes in temporary posts
lllso.-Memorandum of Home Ministry dated 22-6-11149
and
22-12-1959Mem11ra11dum 11/ Ministry of Works, Housin~ and Supply dated 8-12-1960 ..
Disti11cti011 between promo/ion and confirmation.
For recruitment through two sources whether quota is inte.rdependent or
1:~dependent-Constitutio11 Article 11(3)-Ef}ect of Memorandum issued by
Mr'nistry other than one empowered under Al/dcation of Bual1ieS1J Rules.
'The petitioners who were Assistant Engineers (Class Il) were promoted to
ofticiatc as Exe:;utive Engineer!! in Clas!! I Central Engineering Semce by a
propedy oonstituted Departmental Promotion Committee. Respondents 4 to
'6 we.-e initially recruited as Assistant Executive Engineers Clas9 I and wero
promlltc'..1 to the grade ot Executive Engineer. The vacancies in the grado
of Bx.eOl.'.tiVe Engineer can only be filled by promotion trom the aforesaid two
:radei in the ratio of 75% and 25%. The relevant mle reads as under:-
"75 per cent of the vacancies. in the grade of Executive Engineer, Clasa I,
shall be filled by promotion of Assistant Executive Engineers Oas'! I, the
reit of the vacancies being filled by promotion and or by transfer in accordance
with paru 4 and. 5 of the rules respectively".
There are no statutory seniority rules. The petitioner1 were sohown u junior
tct reipomlents No. 4 to 66 and they were not considered for promotion to the
llilber post of Superintending Engineer, although they have been· Executive
llngincers for loneer period, br fbllowing the- quota rule at the. itagc of
cGnfirmation. ·
The ,petitioner> contended that their seniority should be determined
in
accordance wi1l the Home Ministry's MemOl'lllldum dated 22-6-1949. i.e., the
lcD&lh of iervice put in by them in the grade of Excrotive Engineer.
F
It was contmded on behalf Df the re11pondcnu.
(1) Jn the quota rule there is an implied rotation&! system by which only
at the time of confirmation of the petitioners as Executive Engineers the
1cniority may, be fixed in ~
with the quota.
(2) Reliance was also placed ·on the Office Memorandum dated S-12-1960
iSiued by the Miiiistry of . Works, Housing and Supply . according to which
confirmation was t. bo made by applyin1 rotational method in workini out
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the quota rule.
(3) Vacancies .in quota role means only vacancie1 in permanent poati.
( 4) Quota rule applies et the stage ot confirmation and the seniority would
9c relatablc to confirmation.
·
(5) One third quot& cannot be filled in until and unleis two third quota
is available and filled in.
H
(6) Since the pctitiooera .had their lien in 0111 II po11ta I.my cannot be
expected to belon1 to 2 lfadcl at tho r:une time.
(7) Memorandum dated 22-6-1949 hu no application Unai it wat ioued
ia •rd« to safesuard the inlllrei;ts of thG displaced government &ervant1.
988
SUPREM! COURT REPORTS
[1975] 2 s.c.1..
HELD:
( 1) When :recruitment
j5 !rom two 0r several sources there is ao
inherent invalidity in introduction of· quota aystem and to work. it out by a
rule of rotation. The existence of a quota and rotation~ I rule by itsell will
not violate Article 14 or Article 16 of the Constitution. [993 El
Mervin Coutinhd and Govind Dattatr.aya Ktlkar cases referred to.
A
It is the unreasonable implementation of the s.1me which may in a £iven ca,.
attract the frown of the equality clause. [993 E-F]
B
(2) The Memor3ndum dated 8-12-1960 issued by the Ministry of WorkJ,
Housing and Supply ha~ not emanated from the Home Ministry which i• the
•ppropriate department for issuing instructions in service matters under Allocation of Busine!s Rules of the Central Government frame<! under Article 77 (3)
of the Constitution. The said Memorandum also refers to a notification dated
22-11-1960 of the Home Ministry which bas not been produced. The ~aid
Memorandum,

## Text

_Characters 0–39,990 of 50,296. This is a partial read: ask again with offset=39990 for what follows._

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979
A. K. SUBRAMAN & ORS. ETC.
v.
UNION OF INDIA AND ORS.
December 11, 197 4
[P. JAGANMOHAN REDDY, P. N. BHAGWATI AND P. K. GOSWAMI, JJ.J
Civil Servic~mlority, wMther to follow length .of strvice or eonflmration
-Quota rule whether implies rotational formula-Whether vacancies means
1•acancie• in permalftnt posts ""'Y or it indudes vacandes in temporary posts
lllso.-Memorandum of Home Ministry dated 22-6-11149
and
22-12-1959Mem11ra11dum 11/ Ministry of Works, Housin~ and Supply dated 8-12-1960 ..
Disti11cti011 between promo/ion and confirmation.
For recruitment through two sources whether quota is inte.rdependent or
1:~dependent-Constitutio11 Article 11(3)-Ef}ect of Memorandum issued by
Mr'nistry other than one empowered under Al/dcation of Bual1ieS1J Rules.
'The petitioners who were Assistant Engineers (Class Il) were promoted to
ofticiatc as Exe:;utive Engineer!! in Clas!! I Central Engineering Semce by a
propedy oonstituted Departmental Promotion Committee. Respondents 4 to
'6 we.-e initially recruited as Assistant Executive Engineers Clas9 I and wero
promlltc'..1 to the grade ot Executive Engineer. The vacancies in the grado
of Bx.eOl.'.tiVe Engineer can only be filled by promotion trom the aforesaid two
:radei in the ratio of 75% and 25%. The relevant mle reads as under:-
"75 per cent of the vacancies. in the grade of Executive Engineer, Clasa I,
shall be filled by promotion of Assistant Executive Engineers Oas'! I, the
reit of the vacancies being filled by promotion and or by transfer in accordance
with paru 4 and. 5 of the rules respectively".
There are no statutory seniority rules. The petitioner1 were sohown u junior
tct reipomlents No. 4 to 66 and they were not considered for promotion to the
llilber post of Superintending Engineer, although they have been· Executive
llngincers for loneer period, br fbllowing the- quota rule at the. itagc of
cGnfirmation. ·
The ,petitioner> contended that their seniority should be determined
in
accordance wi1l the Home Ministry's MemOl'lllldum dated 22-6-1949. i.e., the
lcD&lh of iervice put in by them in the grade of Excrotive Engineer.
F
It was contmded on behalf Df the re11pondcnu.
(1) Jn the quota rule there is an implied rotation&! system by which only
at the time of confirmation of the petitioners as Executive Engineers the
1cniority may, be fixed in ~
with the quota.
(2) Reliance was also placed ·on the Office Memorandum dated S-12-1960
iSiued by the Miiiistry of . Works, Housing and Supply . according to which
confirmation was t. bo made by applyin1 rotational method in workini out
G
the quota rule.
(3) Vacancies .in quota role means only vacancie1 in permanent poati.
( 4) Quota rule applies et the stage ot confirmation and the seniority would
9c relatablc to confirmation.
·
(5) One third quot& cannot be filled in until and unleis two third quota
is available and filled in.
H
(6) Since the pctitiooera .had their lien in 0111 II po11ta I.my cannot be
expected to belon1 to 2 lfadcl at tho r:une time.
(7) Memorandum dated 22-6-1949 hu no application Unai it wat ioued
ia •rd« to safesuard the inlllrei;ts of thG displaced government &ervant1.
988
SUPREM! COURT REPORTS
[1975] 2 s.c.1..
HELD:
( 1) When :recruitment
j5 !rom two 0r several sources there is ao
inherent invalidity in introduction of· quota aystem and to work. it out by a
rule of rotation. The existence of a quota and rotation~ I rule by itsell will
not violate Article 14 or Article 16 of the Constitution. [993 El
Mervin Coutinhd and Govind Dattatr.aya Ktlkar cases referred to.
A
It is the unreasonable implementation of the s.1me which may in a £iven ca,.
attract the frown of the equality clause. [993 E-F]
B
(2) The Memor3ndum dated 8-12-1960 issued by the Ministry of WorkJ,
Housing and Supply ha~ not emanated from the Home Ministry which i• the
•ppropriate department for issuing instructions in service matters under Allocation of Busine!s Rules of the Central Government frame<! under Article 77 (3)
of the Constitution. The said Memorandum also refers to a notification dated
22-11-1960 of the Home Ministry which bas not been produced. The ~aid
Memorandum, therefore. cannot be availed of. The High Court wrongly relied
upon the Mem1)randum dated 8-12-1960. [987 B-D}
C
(3) Words "vacancies in the grade of Executive Engineer" include b•JtA
va::ancies in the permanent posts as well as in temporary post! since the c:,idre
consists of both permanent and temporary posm. 11ie quota rule wi!.1 be
enforced with J'efe:rencc to vacancies in all post!, whether permanent or 1':lm:por~ry. included in the sanctioned strength c•f the cadre (except such vnanc:iea
as are purely of a fortuitOll8 or adveniltious nature). [991 H-992 A; 91j4 C·Dl
( 4) The quota rule will be enforced at tbt time of initial iecru'itment ia
olllciating capadty to the grade of Executive Enaineer and not at the time of
confirmation. (994 B-C)
(.5) The argwnent that one third quota cannot be filled in unless uro
third quota was exhausted was negatived as the argument if acor.pted wo1Jld
mtroduce sterility i11 the quota rule so far aa the promoteee are concerned.
Their hopes and aspirations cannot be related to the availability of the direct
recruit.5 to fill two third quota. Each quota will have to be worl.'.M inde)ll•Ddcntly on its own force. The word "rest" :in the quota rule cannot be prel!led
into service to defect the object of the rule comin1 in aid of advancement of
prospects ot promotees. [991 A-BJ
The C8le ol Bl8hDll Sarup Gupta ~lied.
(6) There ill a well-recognised distinction between promotior .. and conftrmation. The tesis to be applied for the purpc>Ses of promotion and conlirmatioa
are entirely different. (989 F-0)
(7) Memorandum dated 22-6"1949 will clearly apply and Memorandma
dated 22-12--1959 ill not applldible in this particular case. [98.5 . F-G)
'
.
. Union of India cl Or6. v. Ravi Varma a11d othm, etc., [1M2] 2 S.C.R. 992,
followed
(8) In view of the judl!IDCllt in the Writ Petition the Judgment of tilt
full Bench of Pe)hl High Court was set aside. [994 HJ
OltIGINAL Jt,JRISDICTlO~: Writ Petition No. 48Y of 1972.
Petition Under Article 32 ot the Constitution of India
AND
C.A. Nos. 1145 to 1747 o/ 1974
Appeal by Special LC'ave from the: Judgment 4 Order dated tlao
20th May, 1971 of Delhi High Court in C.W. No. 716/69, 553/i'O
and 574 ot 1970.
M. C. Bhandare, P. H. Parekh and S. Bhan.dare, for the Petitioner
(In WP No. 489/72) and Appellants (In CA. No. 1745-/74). -
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A. K. SUBRAM.AN v. UNION (Goswami, J.)
981
Lal Narain Sinha, Solicitor General of India, S. N. Pras/Jd. an«
R. N. Sachthey, for Respondents Nos .. 1-3 (In WP. No. 489/72).
K. S. Ramamurthi, S. Balakrishnan and T. M. Ghatate of Bali>
krishnan and Ghatate, for Respondents Nos. 5, 23, 27, 31, 53, 59 &:
li5 (In WP. No. 489 /72).
S. Markandeya, for Respondents Nos. 71, 73, 83, 87, 93, 94, 9<i,
98, 103, 107, 109 & 111-113 (In WP. No. 489/72).
P. P. Rao, for Intervener Nos. 1·8 (In WP. Iiro, 489/72).
P. H. Parekh and S. Bhandare, for Intervener No. 8 (In WP.
No. 489/72).
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P. P. Rao, for the Appellants (In CAS Nos. 1746-1747/1974).
Balakrishnan and N. M. Ghatate, for Respondent No. 3 (In All
the Appeals).
The Judgment of the Court was delivered by
GoswAMI, I. The petitioners in Writ Petition No. 489 of 1972 nre
l>
confirred Assistant Engineers in the Central Engineering Service (Clasi
Il). They were promoted to officiate as Executive Engineers in Clast
I between December 27, 1956 and September 8, 1959, by a properly
constituted Departmental Promotion Committee and have been work·
ing ~Executive Engineers in the Central Public Works Department of
the Ministry of Works and Housing of the Government of India. Ex·
c:ept one petitioner (namely, K. G. Chopra) 'All the petitioners wero
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promoted to the grade· of Executive Engineer prior to their confirma·
·
tion as Assistant Engineers. The respondents 4 to 66 were initially
recruited as· Assistant Bxecutive Bngineers in Class 1 and were promoted to the grade ot Bxecutive Engineer between the period March
11, 1957 and February 23, 1966.
·
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The appellants in Cjvil Appeals Nos. 1745 of 1974 and 1746 and
1747 of 1974, who were recruited directly to Class II as a result of
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competitive examination in which they had failed to. secure requisite
marks for being selected for Class I, are also confirmed Assistant Engineers in Grade ll and have been officmting as Executive Engineers in
Grade I. They have obtained special leave against the Full Bench
judgment of the Delhi High Court in their writ petitions under Articll
226 of tho Constitution decided by a common judgment of 20th May,
1971. Since a common question of law is involved in all these mattera,
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this judgment will govern all the above matters. We will, therefore,
include the 'appellants also in describing them as petitioners in thi1
judgment.
The Service with which we are concerned is tho Central Engineerina
Service, Class I. According to the; Central Engineering Service, Claso
I, Recruitment Rules (briefly the Rules) framed in the year 1954 by
H
S.R.0. 1841 dated May 21, 1964, which are admittedly similar M
Chose of 1949 Recruitment Rules, officers in tho grade of Assistant
llfecutive Engineer (Class I) and certain Assistant Engineers (Ciao
II) oro eliaible for promotion to tho plies of Executive Bngineer
982
SUPRBM! COURT ll.BPO!l.TS
[1975] 2 S.C.lt.
(Class I). The. vacancies in the jJt'ade of Executive Engineer can 011ly
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be filled by promotion from the aforesaid two grades in the ratio of
75% and 25%. The aforesaid quota was retrospectively altered with
effect from September 7, 1955, to 66-2/3% and 33-1/3%.
Part I of the Rules contains the definitions. By Rule 2(b) thereof,
"The Commission" means the Union Public Service Commission. Rulo
2(c) defines "The Service" as the 'Central Engineering Service, Class I.
B
The Service includes various grades of posts.
Rules 3, 4 and 5 relevant for our purpo!ie are as under :
"3. Recruitment to the service shall be made by any of
the following methods:-
·
(a) By cOIDpetitive examination in India in accordance
with Part ID of these rules.
(b) By promotion in accordance with Part IV of these
Rules.
· (c) By tramfer in accordance with Part V of these Rules.
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4. ( 1) All ap~tment.s to the 1ervice or to posts borne upo11
th1~ cadre of the Service shall be made by GovernD
ment.
( 2) Subject to the provisions ol'. rule 3 Government shall
dE;termine the method or metho<;!s of requirement (sic)
(recruitment?) to be employed for the purpose of
filling any particular vacande! in the Service or 1uch
vacancies therein as may be required to be filled
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during any particular period and the number of candidates to be recruited by each method.
Provided that all recruitments by competitive examination ( li.de Part Ill of the rules) shall ho to
the 81'8de of
~sistant Executil'e Engineer, Class I
only.
Seventy-five per cent of the vacancies in the grade
of Executive Engineer, Class I, shall be filled by promotion of Assistant Executi.ve Engineers, Class I, the
re11t of the vacancies being 11lled by promotion and/
or by transfer in accordance with Parts IV and V
of the Rules respectiYely.
5. Appointments to the Servic~ made otherwise than by
promotion will be subject to orders issued from time to time
by the Ministry of Home Affairs regarding special representation in the Semces for specific sec:tions of the people.
As noted earlier the quota tor promotion between the directly
recruited Assistant Executive EI1gineers and promotees from aass U,
which was initially in the ratio<>f
775% and 25%, was later altered
to ~2/3% and 33-1/3% in 1956 and with effect from April 1, 1972:,
the percentage has come to be '0:50 for a period of se~en years.
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A· x. SUBV.MAN v. UNION (Goswami, J.)
9M3
According to the petitioners prior to their promotion u ExCcdVo
Engineers the petitioners and respondents 4 to '66 were holding interchangeable posts, the nature of work, responsibilities, powers ~
duties
discharged by all of them being the same and subsequent to their promotion all these and the pay scales were identical in every respect.
Prior to the promotion, however, the pay !iC1lle of the petitioners was
dilierent from that of the Assistant Executive Engineer1 who wero
already in Grade I. The Assistant Executive Engineers are directly
recruited to Grade I by competitive examination and somctimct Alsi!-
tant Engineers (Class II) are also recruited by the same competiti'fo
examinatlon to Class II when they cannot qualify with the req-uisito
marks to obtain entry in Class I Services. Besides, Oass ID Offiurs
are also promoted to Class II. In order, therefore, to give inctnti'ft of
promotion tQ employees in Class n, who have already gathered experience in the service, .a certain percentage of quota is resemd for
their promotion to the grade of Executive BnsiJiecr in the recruitment
rules.
The Principal grievance of the petitioners is aaainst the seniority
list as on 1-1-1971 (Annexure 'J') where the petitioners have bee
shown as Junior to the respondents 4 to 66 (in Writ Petition No. 489
of 1972) and to the respondents in the other two appeals. AccordinJ
to them notwithstanding the fact that they were recruited by promotion
to qfficiate in the grade of Executive Engineer regularly .as a result cf
selection by the Departmental Promotion Committee and they ban
been working in that capacity for nearly 13 yem or over their ~·
were not considered for the purpose of promotion to the still higher
grades in Class I and Assistant &ecutive En&incen recruited 11e.eral
years after their recruitment have been held to be senior to them and
some of them have bee111 promoted to the next higher &J.1ldcs ignorin1
their claim.
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It is admitted that there are no statutory seniority rulCll as such and
both sides depend upon certain meniorandum issued by tho Government
of Indin in the Home Department to establish their rrspcctive clain1s.
According to the mpondents it is manifest in the quota nile that
there is an implied rotational system by which only at the time of confirmation of the petitioners as Bx_i:cutive Engineers the seniority m11y
be fixed .in accordance with the quota. According to the learned Solicik>r General appearing on behalf of the Union of India the petitioners,
who were conftrmcd in Class n, have a lien in that grade and they
cannot be exp~ to belong to two grades at the same time. It ~.
therefore, only at the time of confirmation against permanent vacancies
that for tht first time the petitioners may be held to have been recruited to class I of the Service.. Since according to him the recruitment
is from two sources it is essential that recruitment can only be understood within the meaninl!I of these rules to have taken place at the timD
of confirmation of the petitioners in the superior grade, namely, Oaaa I.
Necessarily, therefore, says the learned Solicitor General, the quota nJkl
applies at the stage of confirmation and seniority would be relateable
to confirmation in Grade I of the Service.
984
iUP.REME COURT REPORTS
(1975] 2 8.C.l.l.
It will be necessary also to refer to rulo 23 in Part IV referred t1:>
in rule 4(2) providing·for promotion:
"23(1) No Assistant Engineer, Class II ahall be promoted
as Assistant Executive Engineer, Class I.
(2) Recruitment by promotion to the Grado of Executive
Engineer, Class I shall be made by aelection from
among permanent Assistant ~neers in the Central
En.gineering Service, Class II, after consultation with
the Commiasion. No officer shall have any claim to
1uch promotion u of right.
(3) No1 Asaistant Engineer shall be eligiblo for promotion
t.o the Service, unless he-
(a) would, but for age, bo qualified for ad.mission to tho
competitive examination under Part III of
theoe
Rules.
(b) hru1 rendered at least three year•' liervice in a pcrmaneut or temporary capacity as an Assistant Engineer
and aubordinate under tho C'.entral Government; and
( c) satisfies the Com.mission that he is in every respect
tuitabl~ for appointment to the Service.
4. It shall not be necessary to consult the ~ion,
under this rule, in tho case of any person, if tho Commission
bad been c:ons,μlt.ed in connection with his temporary prom<r
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tion to tho Service.
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The learned Solicitor General draw& our particular attention tc1
rule 23(2) which provides that recruitment to the grade of Executive:
&gineer (Class I) has to be made by selection from amongst perma-·
ncnt Assistant Engineers in Class II. He submits that the word 'perma··.
nent' in sub-rule (2) is very significant. Since recruitment by pr9m<>·
tion can be made only from amongst permanent Assistant Engineers,
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there can be no recruitment earlier when an Assistant Engineer i&
holding his post in an officiating or temporary capacity. According to•
him the petitioners could not be aaid to be recruited to Oass I when.
they were not permanent As.~istant Engineers. Again accordip.g to him.
the petitioners could be considered as permanent Assistant Engineer&
only when they were confirmed in their posts in Oass II. According
t.o the respondenlll, confirmation and not ·officiating appointment in the
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fade of Executive Engineer is sine qua 1wn of recruitment to Oasa
· As stated earlier there are no statutory seniority rules as such. The
whole question will turn on the construction of rulo 4 read with rule
23 and also aDtY other appropriate administrative instruction& issued
by the Ministry of Homo Mairs with regard to the principles for deterB
mining seniority. We have already quot.ed tho said roles. We have
llO'Q to consider the Memorandum of. the Home Ministry dated Jwte
22, U>.49 (Anneraro 0·1) ond another 1imilcr Memorandum dated
.• A
.A. K. SUBRAMAN v. UNION (Goswami, /,)
" 98 5
December 22, 1959 (Annexure G-11). The latter Memorandum gives
an annexure containing the general principles for determination of
seniority in the Central Services.
.
Mr. Bhandare followed by Mr. Rao relies upon the Memorandum
of June 22, 1949 and agrees with the learned Solicitor General that the
B · Memorandum of December 22, 1959, is not relevant. But the learned
Solicitor General goes further to submit that the Memorandum of June
22, 1949, is also not relevant as it deals with seniority of displaced
·Jovernment servants who have been absorbed temporarily in the Central Government and the petitioners do not fall in that category. On
the other hand, the petitioners submit that from the Memorandum of
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t>ecember 22, 1959, it is clear that,although the instructions contained
in the Memorandum dated June 22, 1949, were issued in order to
safeguard the interests Of the displaced Government nervants, later on
"as the specific objects underlying the instructions cited above have
been achieved, there is no longer any reason to apply those instructions
in preference to the normal principles for determinatipn of seniority.
Tha Memorandum proceeds "it has, therefore, been decided in consultation with the Union Public Service Commission that hereafter the
ienioriy of all persons appointed to th~ various Central Services after
the date of these instructions should be determained in accordance
with the General Principles annexed hereto". "The instructions contained in th~ various office Memorandum cited in paragraph 1 (including that of June 22, 1949) above are hereby cancelled, except in
regard to determination of seniority of persons appointed to the various
Central Services prior to the date of this Office Memorandum. The
revised General Principles embodied in the Annexure will not apply
with retrospective effect, but .will come into force with effect from the
d&te of issue of these orders, unless a di.fferl!nt date in res.Peet of any
particular service/grade from (sic (for?) which revised principles are
to be adopted for purpose of determining seniority has already been or
is hereafter agreed to by this Ministry".
It i~, tberefore, clear that so far as the petitioners are concerned
the Memorandum of December 22, 1959, is not attracted. On the
other hand the Memorandum of June 22, 1949, will clearly apply (See
Union of India and Others v. M. Ravi Varma and Others, etc,(1).
Para 2 of that Memorandum may now be quoted :-
"2. The question of seniority of Assistants in the Secretariat was recently examined very carefully in consultation
with all the Minl~tries and the Federal Public Service Commission and the decisions reached are incorporated in para
8 of the instnictions for the initial constitution of the grade
i1f Assistants, an extract of which is attached. It has been
decided that this nile should generally be taken as the model
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in framing the rules of seniority for other services and in res- ·
pect of persons employed in any particular grade seniority
should, a~ a general rule, be determined on the basis of· the
(I) [1972] 2 S.C.R. 992.
16· • 346SupCI-7S
936
SUPREME COURT REPORTS
[1975] 2 S.CJl.
length of service in that grade as well as service in an equivalent grade irrespective of whether the latter was under C:mtral
or Provincial Government in India or Pakistan".
Paragraph 8 to which a reference is made in the above Memorandum !''~ads as follows :-
"8. Seniority of Assistants in Grade IV as newly constituted. The names . of all existing permanent Assistant who
are included in the permanent strength of the service and who
were confirmed in their pas.ts prior Lo the 22nd October,
1943, will be arranged in the first instance Ministry-wise in
accordance with the rules in force at present. Such permanent Assistance will be considered senior to all others confirmeci in pursuance of these instnictions in vacancies arising
upto the~ 22nd Oi;tober, 1950. The order of seniority of the
latter group of Assistants, namely, those confu~d after the
22nd October, 1943, which will be arranged in a single list
for all Ministries, will be determined inter se on the basis of
their length of continuous service, temporary or permanent
in the grade of Assistant or in an equivalent grade, provided
that any period of service during which the pay actually
drawn exceeds Rs. 160/- per month should be deemed to be
~ervice in a grade equivalent to that ol an Assistant".
It is submitted on behalf of the respondents that the question. of
seoiority arises between Assistant Executive Engineers and Assistant
Engineers only when the latter are members of the same classes :md
grade which happens only after the Assistant Engineers are confinned
as Executive Engineers. It is emphasised that as between members
of different classes the question of relative ~cniority cannot arise. It
i~ further submitted that having regard to the nature of the scqi~me
the rules provide that the grade of Assistant Executive- Engineer will
consists exclusively of youngmen o~ merit proved by competitive exa.mination who will quickly after the necessary training have· promo:tion
to the posts of Executive Engineer and above. In the c:ontext of ·,that
5chemc rule 4(2} requires 66-2/3% vacancies to be filled by the Assistan: Executive Engineers and "the rest" by promotion of the Assistant
Engineers or by transfer.
We are not concerned with transfer from
other service in this case. It is also contende:.I that thf: rule clearly
gives preference to the extent of 66-2/3% to the Assistant Executive
Engineers. It is only after their appointment to.the extent of 66-2/3%
that "thie rest" comes into existence. The argument proceeds that it is
only on confirmation and absorption of Assistant Engineers in aass I
that the qmstion of relative seniority between them and Assistant Ex1ecutive · Engineers promoted as Executive Engineers can arise.
It is
strenuously contended that an Assistant Engineer officiating as Ex•ecutivi~ En~inee'r cannot be senior to an Assistant Executive Engineer while
ofliciuting as Executive Engineer. Particular vacancies as and when
they go on arising must be finally filled to give effect to 66-2 /3 % to
Assis1ant En!!ineers and thereafter only the residue to Assistant Engineers or transferred officers. It is sfressed by the respondents that appointment by rotation is involved in the mandate rule 4(2) itself.
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A. K. SUBRAMAN v. UNION (Goswami, /,)
987
Mr. Ramamurthi and Mr. Balakr-ishnan while adopting the arguments ol the learned Solicitor General reply upon an Office Memoran-
. tlum ot December 8, 1960, of the Ministry of Works, Housing and
Supply, Government of India, on the subject of principles for seniority
in tne Central Engineering Service and Central Electrical Engineering
S~rvice (Class I) in the Central Public Works D~partment.
The
learned Solicitor General did · not address us on this Office
Memorandum as he rightly found considerable difficulty in doing
so.
1t
will appear from the recital in this Memorandum that it has
not
emanated from the Home Ministry which is the appropriate Department for issuing instructions in service matters under the Allocation
of Business Rules of the Central Government under Article 77 ( 3) of
the Constitution. Besides, this Office Memorandum refers to and relies
upon a Notification of November ·22, 1960, of the Home Ministry,
namely, U.0. No. 9/38/60-Estt(D) for issuing these
instructions.
The said Notification of the Home Ministry could not be traced and
was not produced before us and in its absence we are unable to take
into consideration the Memorandum of December 8,
1960.
The
learned Solicitor General is, therefore, correct in ·not referring to the
same but submitted his arguments mainly on the construction of the
Recruitment Rules. He, however, did submit that wha.t was recited in
para 4 of the Memorandum of December 8, 1960, actually followed
Irom rule 4 ( 2) read with rule 23 and it was not, therefore,"necessary
at _all to make any reference to this Memorandum.
It will be appropriate at this stage to refer to the judgment of the
Delhi High Court '1nder appeal where the High Court relied upon the
said Notification of December 8, 1960 and also accepted the arguments
on the line made before us by the learned Solicitor General. The High
Court relied upon the Circular of December 8, 1960 anci paragraph
7 of the annexure to the Office Memorandum of December 22, 1959,
of the Home Ministry with regard to the relative seniority of dfrect
recruits and promotees and observed as follows :-
"The ro•ational sys~em is, therefore, firstly justified by
·rule 4 (2) itself. Even if it is assumed for the sake of argument that rule 4(2) is silent about the rotational system,
then the administrative instru~ions make it clear that the
quota system in rule 4(2) has to be worked out only by
the rotational system and not in any other manner".
The High Court further held as follows : -:-
"The case of Shri _Ojha (appellant in Civil Appeal No.
1745 of 1974) is that because he was officiating as an Executive Engineer Class I from before the time the .respondent
No. 9 started officiating Shri Ojha was entitled to seniority·
not only against respondent No. 9 but against the other respondents also. This stand is 'l:ontrary to the last part of rule
4 ( 2) which compels the Government to fill the vacancies in
the grade of Executive Engineers Class I ~trictly by rotation
system imolementing the quota rule.
OU:r conclusion on
question No. 1, therefore, is that the earlier confirmation and
988
SUPREME COURT REP,ORTS
[1975] 2 S.C.lt,
the higher senority given to the respondents are legal both
according to the statutory rule 4(2) and according to the administrative instructiolls".
The administrative instruction which is refened to in the above
extract is to be found in the aforementioned paragraph 6 of the Circular of December 22, 1959, regarding relative seniority of direct
recruits and promcitees.
·
We have already made it dear that the Memorandum of December
22 1959 is not applicable in this particular case. We have, theiefo;e to ;xamine whether it is correct to hold that it is implicit in
rule' 4(2) read with rule 23 \that the rotational system is necessarily
implied to the extent of denying . seniority to the petitioners if
appointed regularly earlier. within their quota at the time· of recruitment. We have also to examine the.correctness of the submission as
to whether the Assistant Engineers after they are confirmed as sw:h
.and continlue to hold the appo:ntments of Executive Engineer in
regular course of selection through
the · Departmental
PromotiC)n
Committee presided over by a member of the Union Public Service
Commission are entitled to claim seniority vis-a-vis
the Assistant
Executive Engineers when promoted subsequent to their appointmen1t~.
Now the questiop which arises for consideration is what is the
meaning of the words "vacancies in the grade ·of Executive Enginee1r"
as used in the aforesaid paragraph of rule 4(2). Whe~ does a vacancy
in the grade of Executive Engineer arise? To answer this question it
is necessary t<) ascertain what are the p~ts which the grade of Executive Engineer consists of,.for the vacancies can only be in the posts
in the grade of Executive Engineer. The word "grade" has various
shades cif meaning in the service jurisprudence. It is sometimes u~f:d
to den~te a pay scale and sometimes. a cadre. Here it is obviously
used in the sense of cadre. A cadre may consists only of permanent
posts or sometimes, as is quite common these days, also of temporary
posts. To give one example, the cadre of Income Tax Oll!.cers, Claus
I, Grade II, as pointed out by this Court in Bishan Sarup Gupta 11.
Union of Indi,i and Others(1) in para 18 of the report, consisted of
'.'permanent artd temporary posts". Here in the present case it
h21s
been _stated on oath by P. K. Kulkarni, Under Secretary to the
Ministry of Works and Housing, in paragraph 7 of his Affidavit-in~
reply at piige 252 of the Paper Book that "there are permanent and
temporary posts sanctioned from time to time in the grade of Executive Engineer, Class I. Promotion,s from
the grade of Assistant
Executive Engineers and/or Assistant Engineers are initially made in
an officiating c~apacity against the available vacancies ..... " the available vacancies obviously being in the permanent and temporary pos<ls
in the grade of Executive Engineer. Paragraph 23 of the same Affidavit-in-reply at page 257 of the record is also to the same effect :
"I say that there are permanent and temporary posts sanctioned in
the grade of Executive Engineer". It is. therefore dear that the cadre
~f Execu:tive l~ngineer consists both of permanent posts and tempo1. 1 f973] 3 s.c.c. l,
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A. K. SUBRAMAN v. UNION (Goswami, /,)
989
tary posts. Even from the statement
of
sanctioned
strength
of
Engineering Officer Class I, Central P.W.D., from 1960 to 1972 filed
by the Solicitor General in the course of argument it is apparent that
the cadre includes bdth permanent and temporary posts. Whenever
therefore, a vacancy arises in a permanent post or i11 a temporary post
it would be a vacancy in the grade of Executive Engineer and the
quota rule for promotion would apply.
The above conclusion at which we have reached is reinforced also
by a referehce to rule 2 of section 6 in Chapter V at pa~ 31 of the
C.P.W.D. Manual, Volume I (1970 edition) <hereinafter referred to
as the Manual) wherein "every officer appointed against a permanent.
or temporary post" is specifically adverted to. Again at page 35, ·rule ·
19 (b), there is a reference to Class I Dirt:ct Recruits (temporary).
Indeed we find an admission in paragraph 67 of. the Affidavit-in-reply
filed by P.B. Kulkarni at page 271 of the record:
"I submit that the
quot a rule is to be applied as and when vacancies in the grade of
Executive Engineer are required t9 be filled but as already stated earlier
it has n:ot been possible to apply this quota rigidly at the .tiine of
officiating promotions as promotions from
the grade of 'Assistant
Engineer have been far in excess of their quota".
· It may also be noted that it is at the stage of promotion to the
grade of.Executive Engineer that the quota rule is to. be applied. Now
there is a well-recognised distinction between "promotion" and "c9nfirmation" and that is apparent from the Manual, Chapter VI, Section
6 at pages 46-47. Rule 6 at page 47 says that promotions by a Departmental Promotion Committee cin the basis of assessment of rrerit from
a field of choice which may extend upto 5-6 times the number of expected vacancies, while rule 4 provides that tl1e confirmation is subject
. to sati§factory performance and clearance from the vigilance angle
and the confidential dossier of the official concerned is required to be
re\'iewed to see that the individual . has been reported satisfactorily
during the period onast three years as may be fixed by the Departmental Promotion Committee for the purpose and if the· reports are
-F
unfavourable or below average, the incumbent shall have to wait for
. a further period till he gains satisfactory repo~ts. The tests
to
be
applied for the purpose of "promotion" and "confirmation" are entirely
different. When promotion is made by selection, as it is, from amongst
Assistant Engineers,. it is based on the assessment of relative merit
from a field choice consisting of the seniormost persons in the lower
G
cadre upto about 5 or 6 times the number of expected vacancies, while
for confirmation the only aspect considered is whether the performance
of the incumbent is satisfactory and there is nothing obJectionable-from
the vigilence angle. Then again section 7 of Chapter V of the Manual
deals wifu the subject of promotion while section 8 of the same chapter
deals with the subject of confirmation clearly recognising the distinction between promotion and confirmation. Rule 4 of section 7 at page
48 also makes a clear distinction 'between promotion and confirmation.
Rule 9 of the same section at page 50 lays down the procedure for
promotion to the selection posts and this procedure has clearly no
application in cases of confirmation. It was this procedure which was
apparently followed when the petitioners and respon_dents 67 to 118
990
SUPREME COURT REPORTS
[1975) 2 S.C.Jlt:.
were promoted as officiating Executive Engineers from the grade of
Assistant Engineer. Then rule 12 of section 7 at page 52 lays down
that in order to be eligible for promcition as Superintending Engineer
an Executive Engineer promoted from Class I Service would have to.
put in "7 years' service in the grade of Executive Engineer".
Simi1~1rly
an Executive Engineer promoted from Class II service also has to put·
A
in "7 years' service in the grade of Executive Engineer". Thus 011ce
an Assistant Engineer is regularly promoted to olficiate in the grad~: of · S:
Executive Engineer, there is no further restriction under the rulei' in:
his next jump to the grade of Superintending Engineer. Now it cannot be:
disputed that for the purpose of promotion to the grade of Superintending Engineer 7 years service in the grade of Executive Engineer would.
count by taking into account ndt only service rendered after confirmation in the permanent post of Executive Engineer but also service
rendered in an officiating capacity in a permanent or temporary post · C
as Executiv1:. Engineer. This can be explained only on the hypothesis
that the grade of Executive Engineer consists both of permanent and
temporary posts and service in an officiating capacity, here, is service
in the grade of Executive Engineer.
When an Assistant Execu1tiv~ ·
Engineer or Assistant Engineer is promoted to officiate as Executive
Eugineer he is regarded as promoted to and serving in the grad,~ of
Executive :Engineer.
Again rule 11 of section 8 at page 57 of the
Manual enunciates a very important principle which clearly brings out
the distinction between pro.motion and confirmation. It says inter alia
that the list of eligibility is to be finalised "after keeping in view the
seniority of the persons concerned fo. the post in which he is to be
confirmed".
Seniority "in the post in which he is to be confirmed" is
to be reckoned.
That means that those who are to be confirmed as
Executive Engineers have a seniority in the grade of Executive Engineer though they are only officiating Executive Engineers and their
confirmation would follow according to their seniority as
officiatin~
Executive Engineers which would depend on when they were promoted
as officiating Executive Engineers in a regular manner within their
quota.
It would, therefore, be seen that so far as this service:
is
concerned promotion has always been recognised as distinct from confirmation.
During the course of hearing instances have been shown
where Assistant' Engineers before confirmation in Class I! have been
regularly promoted to officiate as Executive Engineers.
So also Execu.
tive Engineers prior to their confirmation as such have been promoted
to oftlciate as Superihtending Engineers.
The process of selection. by
the Departmental Promotion Committee, according to rule 9 of section
7 at_ page 50 of the Manual is applied at the stage of promotion of
Assistant Engineers as officiating Executive Engineers and not at the
stage of their confirmation which is required to be made accordi1ng to ·
rule 4 of section 6 at page 46 and rule 11 of section 7 at page 57 of
the Manual.
The quota rule which on the plain language of th1~ lHst
paragraph of rule 4(2) is to be applied at the stage of promotion must,
therefore, be giveμ effect to at the point of time when Assistant
Engineers and Assistant Executive Engineers are promoted as officiating Executive Engineers and not at the stage of their confirmation.
It is submitted by the respondents that one-third quota cannot be
filled unlers the two-third quota was exhausted. This, in our view,
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A. K. SUBRAMAN v. UNION (Goswami, I.)
991
will introduce sterility in the quota rule so far as· the promotees are
concerned.
Their hopes and aspirations cannot be related to
the
availability or non-a;•ailability of the direct recruits to till the two·
third quota.
Each quota will have to be worked independently on its
own force.
The word "rest" in the quota rule cannot be pressed into
service to defeat the object of the rule coming in aid of advancement of
prospects of promotees in the hierarchy of the Service.
It may be pointed out that even in the case of recruitment to the
cadre of Income Tax Officer, Grade II, Class I, the letter of the Gov·
ernment of India dated September 29, 1944, which fixed the quota
betwel!n direct recruits and promotees pursuant to rule 4 was substan·
. tially in the same.terms as the last paragraph of the present rule 4(2).
It is stated that the recruitment to Grade II of Class I will be made
partly by promotion and partly by dir~t recruitment and that "80%
of the vacancies arising in the grade will be filled by direct recruitment
. . . and the remaining . 20% vacancies will be filled on the basis of
the promotion by selection provided suitable number of men are available for promotion".
This quota of 80% and 20% was subsequently
altered by Government of India to 66-2/3% 'and 33-1/3% by their
Jetter dated October 18, 1951. This Court held
in Bishan Sarup
Gupta's case (supra) interpreting the quota rule of 1944 and 1951 ·
in para 18 there.of as follows :-
"It is feebly contended on behalf of the direct recruits
that the quota rule should rela1e to only vacancies in permanent posts and not temporary posts. · This contention is not
accepted either by the promotees or the department.
There
is noth"ing in the Rules of 1945 or the quota rule of 1951
which says that the vacancies must be vacancies in permanent posts.
Indeed the vacancies must be permanent vacancies that is to say vacancies which are not for a few days
or for a few months or are otherwise
adventitious.
The
whole cadre has consisted of permanent and temporary posts
for years.
Permanent vacancies are, therefore, like! y to take
place both in the permanent posts and in the temporary
posts.